Junior Sales & Stores Controller

A recent professional profile photo is to accompany your application

START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• 0 - 2 years experience required in administration, sales and stock control
• Matriculated (Grade 12)
• Computer literate
• Valid drivers license

DUTIES:

• Sales:
• Consistently meet and exceed sales targets
• Drive sales and market share by promoting brand-building efforts
• Attend to administrative tasks related to sales
• Achieve monthly sales targets, including activity ratios
• Follow up on all quotations issued to customers
• Secure new customers
• Upsell to existing accounts
• Process all quotes for new and existing business
• Distribute all quotes to customers
• Attend to all walk-in customers
• Generate new job cards
• Create new product codes in Excel and Pastel, and adjust selling prices when required
• Generate new contracts and job lists (Contract Creation)
• Arrange for new accounts to be approved and/or opened
• Upon approval, provide clients with a welcome letter confirming:
• Account details
• Contact details of key staff
• Admin & Reports:
• Accurately report sales activities and market-related issues
• Ensure compliance with company policies and procedures
• Adhere to good corporate governance and ethical conduct
• Maintain the prospect report
• Maintain the pipeline (quote) report
• Maintain a weekly/monthly call schedule
• Update the monthly new client schedule and distribute it to the Branch Manager
• Prepare and distribute the monthly turnover report to the Branch Manager
• Prepare and distribute the new account and lost business summary to the Branch Manager monthly
• Ensure history is retained and updated
• Forecast stock based on sales predictions
• Ensure sufficient stock levels for Branch Sales
• Maintain stock above minimum stock levels
• Order goods from approved suppliers
• Process claims and returns for damaged goods with suppliers
• Identify slow-moving and obsolete stock
• Advise the Branch Manager of slow-moving and obsolete stock
• Follow-up on stock deliveries
• Distribute administrative documents to relevant departments
• Implement and maintain administrative policies and procedures
• Order stationery and cleaning materials
• File stock orders and other documents
• Respond to correspondence from clients, technicians, and contractors
• Ensure cost and selling price lists are updated at all times
• Warehousing:
• Manage assets effectively
• Apply access controls and safeguard stock
• Open and lock store doors/gates daily
• Provide safe storage at all times
• Ensure good housekeeping, packing, and stacking
• Keep the storeroom clean
• Receipt and dispatch of goods
• Verify and confirm quantities of received and dispatched goods
• Book in stock
• Issue stock to technicians
• Track technician stock usage on a monthly basis
• Conduct weekly ad hoc stock counts
• Facilitate and conduct monthly stock take
• Follow-up on stock deliveries
• Attend to technician vehicle stock take
• Order and distribute PPE and tools for technicians
• Collect stock as required
• Dress Code:
• Maintain corporate image and identity
• Ensure all staff wear appropriate safety outfits
• Environmental Health and Safety:
• Ensure a safe and professional working environment
• Comply with health and safety regulations at all times
• Assume responsibility for the safe conduct of all employees
• Assume responsibility for the safe conduct of all suppliers/contractors
• Oversee safe and effective work practices for yard cleaner
• Attend to building maintenance
• Conduct technician vehicle inspections with the Branch Manager
• Pick up paper and rubbish in the yard when required
• Ensure cans are emptied in the prescribed manner
• Arrange for bins to be emptied as required
• Manage waste disposal according to regulations
• General:
• Perform any ad-hoc tasks as requested by Management

HOURS:

• Monday to Friday: 07:30 16:30