Junior Office and Finance Administrator | Cape Town

Duties & Responsibilities

As the Office and Finance Administrator, you will manage a varied portfolio of responsibilities, combining key office management and financial administration functions. Your work will be crucial to the day-to-day running of our business

Office Administration:

• Office Operations: Handle daily administration, including liaising with rental agencies for our Cape Town and Johannesburg offices, managing office budgets and running cost reconciliation.
• Facilities & Logistics: Organise office maintenance and repairs, manage office access control, and oversee parking allocation and logistics.
• Procurement: Monitor and manage the ordering and purchasing of hardware, office, and cleaning supplies.
• People Support: Assist with the administrative tasks for new employee onboarding and staff exits, as well as managing the hotdesk setup and allocation.
• General Support: Organise meetings and make travel arrangements, including reconciling associated costs. You will also be the first point of contact, answering phones, welcoming guests, and running necessary errands.
• Team Management: Manage the office cleaning staff.

Financial Administration:

• Invoicing & Debtors: Prepare and send out invoices, and proactively follow up with debtors regarding outstanding payments.
• Transaction Processing: Prepare journals, allocate bank transactions, and reconcile bank accounts.
• Payments: Capture Electronic Funds Transfer (EFT) payments for authorisation and verify suppliers' bank account details.
• Payroll & Year-End: Assist with monthly payroll tasks and support the financial year-end processes.
• General Administration
• Maintain an organised electronic and physical filing system for all office and financial documentation.
• Assist the Marketing Team with event arrangements.

Requirements:

To excel in this challenging yet rewarding role, you will possess a strong combination of financial and administrative competencies

Qualifications & Experience:

• Essential Education: A Matric (Grade 12) certificate is required, with Mathematics and/or Accounting as a subject.
• Highly Advantageous: A BComm degree or equivalent qualification.
• Experience: At least 18 months of previous accounting experience (including processing financial transactions, invoicing, collections, reconciliations and payroll) and/or office administration experience.
• PC Literacy: Minimum of 18 months experience using Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Google Docs, Google Sheets, Google Slides).
• Driving: Must be able to drive a vehicle and possess a valid South African driver's licence and access to a reliable vehicle.

Essential Skills:

• Meticulous Attention to Detail: A methodical and thorough approach is paramount to ensure accuracy in all tasks.
• Financial Knowledge: A solid understanding of basic accounting principles, including VAT, debtors, cashbook, and payroll.
• Organisational Skills: Strong organisational, time management, and prioritisation skills.
• Problem-Solving: A highly analytical and proactive approach to tackling challenges.
• Professional Conduct: High level of integrity and a firm commitment to confidentiality, particularly with sensitive financial data.
• Communication: Excellent written and verbal communication skills.
• Work Ethic: Honest, hardworking, able to work both independently and collaboratively, and demonstrate initiative.
• Team Player: Friendly and enjoys helping and working with people.

Why Join Us

You'll be a valued member of a dynamic and supportive team in a collaborative work environment where your contributions are recognised and appreciated. You'll have the opportunity to develop your skills, take on new challenges, and contribute to the success of a growing company.