Vehicle Stock Controller Clerk

Position Overview

The role supports sales, admin, and management teams by maintaining up-to-date and accurate stock information.

• Oversee and maintain accurate records of all new and used vehicle stock.
• Capture, update, and reconcile vehicle information on dealership management systems.
• Manage the ordering, receipt, and distribution of vehicles from manufacturers and suppliers.
• Ensure all vehicle documentation (invoices, delivery notes, licensing papers, etc.) is correct and compliant.
• Track vehicle movements between branches, dealerships, or third parties.
• Conduct regular stock audits and reconcile discrepancies.
• Work closely with the sales department to monitor stock availability, allocations, and vehicle readiness for delivery.
• Prepare and distribute stock reports for management review.
• Liaise with manufacturers, transporters, licensing authorities, and finance institutions regarding stock matters.
• Ensure compliance with all internal controls, policies, and industry regulations.

• Strong administrative and organizational skills.
• High attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Sound knowledge of dealership systems and vehicle stock processes.
• Good communication and interpersonal skills.
• Proficient in MS Office (Excel, Word, Outlook) and dealership management systems (e.g., Kerridge, Autoline, Evolve, or similar).

• Grade 12 (Matric) or equivalent qualification.
• Minimum 2–3 years’ experience in vehicle stock control within the automotive industry.
• Knowledge of industry regulations and compliance requirements (NaTIS, licensing, invoicing, and stock management).
• Experience in both new and used vehicle stock management advantageous