Inventory Controller - Gardens

apartmentPhoenix Recruitment placeGardens calendar_month2026/05/19

Duties:

Inventory Governance & Daily Controls:

Oversee all daily stock movements across all departments.

Ensure full SOP compliance at all times.

Verify all transactions captured by the Inventory Administrator, including:

Purchase Orders
GRNs
Transfers (Internal & External)
Wastage /Write Off
Credit
Issues / Consumption
Master Data Updates
Reject and correct inaccuracies before daily cut-off.
Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

Sales vs Consumption Reconciliation (High-Risk Areas):

Reconcile POS sales vs inventory depletion for:

Bar (Minibar, Game Drive & Sales)
Gallery & Creative Lab Retail
Spa Retail

Validate recipe-linked items for correct depletion (cocktails, pouring).
Investigate all consumption discrepancies same-day.

Enforce "no replenishment without reconciliation" per SOP.

Transfers, Issues, Wastage & Credit Management:

Verify all transfers include: Correct documentation

Signatures
Matched values

Ensure all departmental issues are supported by usage sheets.
Validate all wastage entries and ensure proper authorisation.

Confirm supplier credits are correctly raised and reconciled.

Purchase Order Controls & Budget Alignment:

Validate purchasing requests against: Department budgets

Approved PAR levels
Min/Max or ROP settings
Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.

Notify Group Inventory Manager of unusual changes or irregularities.

Receiving, Storage & Storeroom Integrity (via Storeman)

Oversight of:

GRN accuracy and 3-way matching (PO Delivery Note Invoice)
FIFO rotation & expiry control
Chemical segregation & OE protection
Storeroom access control & key registers
Weekly storeroom housekeeping & safety audits

Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance.

Cycle Counts & Full Stock Counts:

Lead mid-month and month-end counts.
Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
Investigate variances using movement logs, POS data, GRNs, and usage patterns.

Ensure all variances are fully explained and approved.

Month-End Process & Reporting:

Manage Month End Process for all inventory locations in co-operation with all HODs

Compile month-end reporting pack including:

Opening & closing balances
Purchases
Issues & transfers
Wastage
Sales vs consumption summaries
Variance reports
Count sheets

Compile an Inventory Workbook.

Obtain final sign-off from Finance & the Group Inventory Manager.

Master Data, Pricing & System Integrity:

Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
Submit item creation/change requests via approved workflow.

Ensure selling prices comply with margin policy.

Risk, Compliance & Audit Controls:

Maintain separation of duties across request capture approval issue.

Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits).

Enforce physical controls: locked cages, CCTV coverage, key registers.

Support internal and external audits with accurate records.

Requirements:

Grade 12
A formal qualification
At least 24 years experience in hospitality inventory or multi-department stock management
Strong analytical and numerical ability
Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
Ability to supervise and direct Storeman & Administrator functions
Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OEs)
High accuracy and disciplined follow-through

Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management

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