SHEQ, Maintenance and Security Supervisor - Cape Town

Activities:

To Protect Personnel and company property and assets:

• Ensure that proper access control is maintained.
• Ensure that no personnel or company property or assets leaves the premises without proper authorized documentation.
• Ensure that the Risk Control program is adhered to as prescribed to as per the DCM.
• Report any irregularities to the DCM.
• Check on closedown procedures, to ensure that buildings and offices are securely locked up.
• Ensure proper key register is kept and that al keys are securely handed and issued to responsible persons.
• Update site security manual and adhere to all security measures.
• Ensure that fire prevention measures are adhered to.
• Alert DCM of wastage after hours i.e. lights left on, air conditioners, leaking water or other leakages.
• Report and investigate any irregularity to DCM
• Perform and report ad hoc investigations when required by DCM.
• Communicate and report all outside information received from informers to DCM.

Supervision of Contract Security:

• Inspect and ensure that the guards report for duty on time, neatly dressed and fit for duty.
• Manage contract security and ensure healthy relationships with all employees.
• Apply performance management and discipline.
• Perform daily checks on modular incident report.
• Advise and implement alternative routes and duration of patrols when required.
• Ensure that security guards are well trained in their duties with special attention to firefighting procedures.
• Submit a report on the performance of the contract security to the DCM.
• To ensure frequent patrols and checks are done on a daily basis after hours and over weekends throughout the premises.
• Ensure that CCTV room is utilized properly and report all discrepancies to the DCM.
• To check daily safety and risk control measures.
• Attend to call-outs after hours when required and notify the DCM immediately i.e. security related, fire, theft and any other emergencies, etc.

Administration of Security Procedures:

• To evaluate security procedures and systems on a regular basis, identify shortfalls and make recommendations to the DCM.
• Evaluate the effectiveness of the CCTV systems on a regular basis and make recommendations.

Health and Safety:

• Implement and co-ordinate Group Safety Standards, CRM System, OSH Act, Municipality and Building Regulations, SABS Codes and COID Act.
• Identify and minimize hazardous and potential risk situations through inspections and make recommendations to the DCM.
• Update Health and Safety Induction Manua regularly.
• Implement any amendments application to legislation and make recommends to the DCM on approval from Senior Management.
• Ensure contractors commitments to safety on site by inspecting the areas where work is being performed.
• Co-ordinate all defects reported by Health and Safety Representatives.
• Analyse safety statistics and recommend remedial action to DCM.
• Maintain high housekeeping standard, demarcation and symbolic signs with the involvement of Line Managers.
• Ensure that personnel are trained to acceptable level of compliance and give feedback to DCM.
• Co-ordinate all safety representative appointments and safety meetings.
• Submit Heath and Safety requirements to DCM for budget purposes.

Manage the budget of the Site Services Department:

• Compilation of year budgets for cost centres.
• Month to month monitoring of budget variations.
• Ensure competitive quotations for all projects.
• Ensure that only the best products are used.

Implementation and maintenance of a preventative maintenance program:

• Repainting program for buildings, roads and floors.
• Building renovations and upgrades.
• Road maintenance.
• Garden maintenance.
• Continuous improvements on site to enhance appearance.
• Electrical installation maintenance.

Administration:

• Ensure compliance of all registers through regular checks i.e. ladder, portable electric, etc.
• Report on all investigations concluded with recommendations to the DCM.
• Submit monthly report on responsible disciplines.
• Submission and control of operation expenditure and capital expenditure budgets to the DCM.
• Obtain statistical information regarding picking and checking errors and compile monthly security report for DCM.
• Record all matters related to security in the contractors occurrence book.
• Ensure compliance of access control. This includes visitors, staff, suppliers, customers and contractors.
• Complete contractor permits for all suppliers.
• Complete maintenance requisition forms and allocate work.
• Minutes of meetings.
• EPMS contracts.
• Complete capital request forms

Knowledge / Experience / Qualifications:

• Knowledge of the OHSACT.
• Knowledge of the Risk Control Standards.
• Management of subordinates.
• Disciplinary procedures.
• Investigation skills (advantageous).
• Computer literacy including MS Office Word, Excel, PowerPoint and Outlook.
• Grade 12
• A minimum of 3 years experience plus in the Risk Control discipline in a supervisory capacity.