Admin Coordinator

ADMINISTRATIVE COORDINATOR

Position Details:

• Office based in Bellville Cape Town
• Start Date: As soon as possible
• Position Type: Permanent
• Working Hours: ±08:00 17:00
• Salary: R20 000 R25 000

Key Responsibilities:

General secretarial and administrative support, including:

• Managing emails, calendars, appointments, meetings, and reminders.
• Handling reception duties, telephone calls, and client enquiries.
• Filing (physical and electronic).
• Preparing documents (letters, reports, presentations, etc.).
• Managing courier services and incoming/outgoing mail.
• Preparing and maintaining client files.
• Handling client and supplier relationships.
• Assisting technical staff with basic laboratory tasks.
• Performing basic bookkeeping (preferably using QuickBooks).
• Maintaining and administering the SANAS accreditation system (SANS 17020).
• Managing and controlling office supplies and stationery.
• Coordinating travel arrangements and logistics for site work or meetings.
• Capturing data and assisting with project administration.
• Maintaining internal registers and records.

Minimum Requirements:

• Matric (a tertiary qualification in Administration or a related field will be advantageous).
• Valid drivers licence and own transport.
• Strong computer literacy (MS Office, Excel, PowerPoint, PDF, etc.).
• Excellent attention to detail and accuracy.
• Reliable, honest, motivated, and self-driven.
• Good communication and interpersonal skills.
• Ability to work under pressure and efficiently multi-task.
• Professional, organised, and proactive work approach.
• Basic background knowledge of the field of Occupational Hygiene will be advantageous.
• Bookkeeping skills will be advantageous.