Junior Office Project Coordinator - CPT
Datafin IT Recruitment Cape Town
ENVIRONMENT:
A Managed IT Services Provider is seeking an Office Project Coordinator who will be responsible for coordinating, tracking and supporting technical projects from the office. This role ensures projects are scheduled correctly, resources are allocated efficiently, documentation is accurate and communication between clients, technicians, suppliers and internal teams runs smoothly.The position is administrative and coordination-focused, ensuring projects are delivered on time, within scope, and with minimal operational disruption.
DUTIES:
Project Coordination- Coordinate project schedules, timelines and task allocations
- Track project progress and flag delays or risks early
- Ensure technicians and installers are booked correctly
- Assist with managing multiple projects simultaneously
- Support project handovers from sales to technical teams
- Act as the central communication point for projects
- Liaise with clients regarding scheduling, access and timelines
- Communicate with technicians, suppliers and internal teams
- Escalate issues to the Finance Manager or Operations Manager when required
- Maintain accurate project files and documentation
- Ensure job cards, project scopes and handover documents are completed
- Assist with updating ZOHO CRM
- Prepare basic project status reports
- Coordinate equipment availability and deliveries
- Assist with tracking project-related stock and materials
- Liaise with suppliers regarding lead times and orders
- Assist with tracking project costs vs quotes
- Ensure timesheets and job cards are submitted on time
- Support invoicing readiness by confirming project completion
- Ensure compliance with internal processes and client requirements
- Ensure a professional client experience throughout the project lifecycle
- Handle project-related queries and follow-ups
- Support issue resolution and post-install feedback
REQUIREMENTS:
Minimum Requirements
Qualifications- Matric (required)
- Certificate or diploma in Project Administration / Office Administration (advantageous)
- 2–3 years in an office coordination, admin or project support role.
- Experience in IT Sales, technical, or services environment advantageous
Skills & Competencies
Core Skills- Strong Administrative and communication skills
- Computer literate in MS Office and Excel. (ZOHO CRM advantageous)
- Strong organisational and multitasking ability
- Excellent written and verbal communication
- High attention to detail
- Ability to work under pressure and manage deadlines
The Legends AgencyCape Town
Producer / Project Co-ordinator
Work on animated video projects for major global brands | Somerset East, Eastern Cape | R18,000 R28,000 per month
About Our Client
Our client is a creative production company specialising in animated video...
Recruitment SolutionsCape Town
Our client is looking to employ a strong Project Coordinator/Administrator responsible for all new projects within the Contracts Department which includes but is not limited to, the following regions: Exports, Local Automotive and Commercial...
West Coast PersonnelDurbanville, 23 km from Cape Town
as a Project Coordinator or in a similar coordination role
• Strong computer literacy with advanced Excel skills
• Valid drivers licence and own reliable transport
• Excellent organisational and time-management skills
• Strong attention to detail...