Sales Administrator
Express Employment Professionals Cape Town R 13/month
Sales Administrator
Our client is a boutique Wellness Spa nestled in the leafy suburbs of Constantia and are seeking a Sales Administrator to join their team.
Minimum Requirements:
- Based in Cape Town Southern Suburbs.
- Previous sales support experience.
- DEAR, Shopify, and Xero proficiency.
- basic bookkeeping knowledge.
- Certificate in Bookkeeping (advantageous)
Skills:
- Strong attention to detail.
- Independent and collaborative work approach.
- Excellent written and verbal communication skills.
- Highly organized and capable of managing multiple tasks and deadlines.
Duties and Responsibilities:
- Sales Administration
- Accurately capture and process daily sales transactions (e.g. via Shopify)
- Maintain and update sales records in DEAR and Xero
- Generate and send quotations, pro forma invoices, and sales invoices
- Follow up on outstanding payments and assist with accounts receivable
- Ensure all sales documentation is correctly filed and accessible
- Reporting & Analysis
- Compile daily, weekly, and monthly sales reports
- Monitor sales performance and highlight anomalies
- Assist with compiling financial summaries to support strategic decisions
- System Integration & Data Accuracy
- Ensure smooth syncing of sales data between Shopify, DEAR, and Xero
- Cross-check data entries for completeness and accuracy
- Support troubleshooting with the finance and sales teams as needed
- Basic Bookkeeping Duties
- Reconcile sales and customer payments in Xero
- Process refunds, returns, and adjustments correctly
- Assist with cash flow tracking and financial audits related to sales
- Customer & Internal Support
- Work with Customer Service to resolve sales-related queries
- Provide accurate information to internal teams regarding orders and payments
- Liaise with the Finance Manager on month-end closing processes
- Process Improvements
- Identify and recommend ways to improve sales admin workflows
- Support system upgrades or changes by testing and documenting processes
- Compliance & Best Practice
- Ensure all processes follow company financial controls and accounting standards
- Stay informed on updates to platforms like Shopify, Xero, and DEAR
Disclaimer
(****IMPORTANT: Express is a TES majority of positions will be Project-based and vary in length. There are no permanent positions available unless otherwise stated by Express Employment Professionals.
***Please note if you do not meet the following minimum requirements we will reject your application.
**Due to the high volume of applications we are receiving, we are unable to contact everyone. If you send us your cv via email and have not heard from us within 2 weeks, consider your application unsuccessful)- Rates are open to negotiation depending on candidate criticality and suitability.
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