Stellenbosch
Functions:
• Develop and oversee the entire recruitment and selection process
• Draft a concise plan to management, on improvements and changes that can be implemented on the current HR policies
• Manage HR audits and compliance reporting...
Perfect Placement RecruitmentBellville, 22 km from Stellenbosch
Join our client's dynamic team in Cape Town (with an option in George as well). They are dedicated to innovation and seeking an enthusiastic HR Officer to contribute to their success.
Job Title: HR Officer
Location: Bellville OR George
Salary...
Vine RecruitmentWellington, 35 km from Stellenbosch
Our client in the Boland is in need of a HR manager to join their team and take it to the next level.
Responsibilities:
Recruitment and Selection of Personnel:
Development of recruitment strategies.
Advertising job opportunities.
Screening CVs...
Frogg Recruitment SACape Town, 41 km from Stellenbosch
HR & Payroll Administrator Bellville Cape Town
Our client in Bellville Cape Town is looking for an HR Administrator with 3 years of experience in general HR Administration. You need an HR Certificate to apply for this role. Coming from...
Frogg Recruitment SACape Town, 41 km from Stellenbosch
HR Business Partner Cape Town
Our client is looking for an experienced HRBP with Food Manufacturing Retail experience.
Salary: Market-Related, depends on the experience and Qualification
Key Duties:
Matric, bachelor’s degree – Honours...
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Personal Assistant to the Dean and Office Coordinator (Job Level 9)
University of Stellenbosch | Stellenbosch | jobspire.co.za |
Duties/PligteDiary and office management and communication:Providing secretarial and administrative support to the Dean, and any other Vice
• Deans as may be required.
This includes the following:Managing, planning and maintaining the diary and daily appointments (including the SU almanac and Faculty meetings) of the Dean, including taking care of all arrangements in support of the daily duties and responsibilities of the Dean;Managing and organising meetings and appointments as requested by the Dean;Making travel and accommodation arrangements for the Dean;Drafting memoranda for the Dean's approval signature as requested by the Dean;All-encompassing office administration and support (e.g., courier services, office equipment, recycling efforts);Ensuring that all paperwork (human resource management, finances, policies, etc.) is completed in full before being presented to the Dean for approval and signature.Reception, enquiries, and communication:Managing shared email boxes of the Faculty, e.g.
lawtrust@sun.ac.za, as well as official email addresses;Handling enquiries from students, parents and the general public, whether in person, by telephone, or email, and evaluating and channeling enquiries to the correct person in the Dean's Office, Faculty or University;Receiving students, parents and other visitors at the Dean's Office;Managing and handling enquiries by Faculty and University staff (e.g., tracking documents, enquiries regarding policies, supplying lists of the Deanery and/or chairpersons, etc.);Compiling well-written, integrated feedback to students, parents and the general public based on relevant information from SU stakeholders;Sourcing information by liaising with a variety of stakeholders to gather the relevant information;Updating important Faculty documents (e.g.
important dates);Drafting / editing documents for emailing on behalf of the Dean or Vice-Deans;Coordinating the invigilation by student assistants of assessments in the Faculty across the departments, and requesting and confirming bookings of campus assessment venues;Responsible for all Old Main venue bookings, internally and externally;Assisting CECO with site inspections, bookings and building related requests';Handling administrative tasks/processes received from other parties inside SU, for example nominations for committees and awards, access to Faculty buildings, postgraduate orals, bursaries, information about graduation ceremonies, arrangements linked to post-doctoral fellows, etc.
This includes accurate feedback, as set out and required by SU.Academic promotions:Coordinating and rendering support to the Dean with the annual promotion process of academic staff;Reminding all chairpersons annually that the process of academic promotions is about to commence.
The reminder includes all updated supporting documents and templates;Compiling the list of promotions and supporting documents for the Dean and Faculty Committee to consider for pre-evaluation discussions with human resources practitioners;Compiling and sending the approved list of promotions and supporting documents to the promotion panel;Preparing a schedule for the promotions meeting.Other human resources-related administrative tasks:Appointments of staff: Making logistical arrangements (preparing interview schedules, friendly and detailed communication with shortlisted candidates, booking flights and accommodation if needed, arranging airport transfers, scheduling the interviews
• either in person or remotely, handling all financial transactions, making arrangements on the day of the interviews by receiving candidates, organising refreshments, etc.);Research fellows: Ensuring that all paperwork for the appointment of research fellows is fully completed before presenting it to the Dean for approval and to be submitted to the Deputy Vice-Chancellor: Research, Innovation and Postgraduate Studies;Extraordinary and Honorary appointments: Coordinating and rendering support to the Dean with the annual process of appointments in an extraordinary capacity, and updating the Faculty's list of all extraordinary appointments and their terms;External work: After being approved by the Faculty Committee, submitting applications to human resources management;Research leave: Ensuring that all paperwork of applications for research leave is fully completed before presenting it to the Dean for approval for forwarding the approved applications to human resources management;Functions and meetings:Making the necessary arrangements (which may include drafting an agenda, sourcing and compiling background documents, venue reservations, refreshments, etc.) on occasion should the Dean host a forum, planning session, or meeting (e.g., the Dean's Forum, South African Law Deans' Association (SALDA) meetings, etc.);Handling bookings of
• and related requirements for
• venues in the Ou Hoofgebou (Old Main Building) and other Faculty buildings.
Making the necessary arrangements as and when required by users regarding refreshments, cleaning, and preparing for meetings in coordination with the assistants in the Dean's Office;Organising and managing Faculty events (e.g., public lectures, alumni meetings, year-end functions, etc.) and providing guidance and support for Departmental events; The incumbent must occasionally be available after-hours;Ensuring that there is enough supplies in the kitchen and ordering more if necessary (e.g., milk, tea, coffee, etc.).Committees:Faculty Committee: Acting as secretary of the Faculty Committee by, for example, scheduling meetings, booking venues, arranging refreshments, requesting agenda items, compiling agenda and addenda in consultation with the Dean, uploading documents on Teams for the committee, taking minutes, and carrying out tasks generated by the Faculty Committee (e.g., submitting private work applications, changing dates, etc.);Student representatives: Acting as coordinator of the JV/S and Moot Society by providing general support and guidance relating to their administration and finances.Finances:Uploading requisitions of financial transactions, for example, for functions or other task-related transactions;Handling smaller acquisition requisitions, for example, for refreshments, specific office and kitchen supplies, etc.;Administration (including receiving and processing of applications for consideration by the deanery, effecting payments on the systems and managing related documentation) of Faculty bursaries, including bursaries funded by the SU Law Trust and other ringfenced alumni funds.------------------------------------------------------------------------------Job Requirements/Pos VereistesBachelor's degree or equivalent qualification (or extensive experience of providing administrative support to a senior manager);At least five years' secretarial and/or administrative experience; An excellent verbal and written command of both English and Afrikaans;The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;Proven knowledge and extensive experience of the use of administrative and financial computer systems;Proven ability to work independently, accurately and with initiative in the performance of tasks;Proven computer proficiency in the use of the Microsoft suite (Word, Excel, PowerPoint, and Outlook);High-level organisational ability with a demonstrated ability to prioritise; The ability to function under pressure without compromising accuracy; Outstanding interpersonal skills.Recommendation/AanbevelingProficiency in another official South African language;Experience in a higher education environment;Familiar with SUNFin and SUNStudent; Experience of providing administrative support to a senior manager.How To Apply/Hoe Om Aansoek Te Doen Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.
Stellenbosch University reserves the right not to make an appointment.
Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees), must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT https://www.sun.ac.za/english/careers BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as, but not limited to: noise, hazardous chemical substances and hazardous biological agents) to be subjected to medical screening, to determine their fitness to work in the said occupations.
Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.
Enquiries/Navrae Enquiries regarding this post: Prof N Smit on or 021 808 3780, or at nsmit@sun.ac.za, or Ms K Wiss at karinwiss@sun.ac.zaHuman Resources Client Services Centre on021 808 2753, or at sun-e-hr@sun.ac.zaCurrency ZARCommencement Date 01-Jul-2024Closing Date 10-May-2024Amount of TravelWork At Home
• Deans as may be required.
This includes the following:Managing, planning and maintaining the diary and daily appointments (including the SU almanac and Faculty meetings) of the Dean, including taking care of all arrangements in support of the daily duties and responsibilities of the Dean;Managing and organising meetings and appointments as requested by the Dean;Making travel and accommodation arrangements for the Dean;Drafting memoranda for the Dean's approval signature as requested by the Dean;All-encompassing office administration and support (e.g., courier services, office equipment, recycling efforts);Ensuring that all paperwork (human resource management, finances, policies, etc.) is completed in full before being presented to the Dean for approval and signature.Reception, enquiries, and communication:Managing shared email boxes of the Faculty, e.g.
lawtrust@sun.ac.za, as well as official email addresses;Handling enquiries from students, parents and the general public, whether in person, by telephone, or email, and evaluating and channeling enquiries to the correct person in the Dean's Office, Faculty or University;Receiving students, parents and other visitors at the Dean's Office;Managing and handling enquiries by Faculty and University staff (e.g., tracking documents, enquiries regarding policies, supplying lists of the Deanery and/or chairpersons, etc.);Compiling well-written, integrated feedback to students, parents and the general public based on relevant information from SU stakeholders;Sourcing information by liaising with a variety of stakeholders to gather the relevant information;Updating important Faculty documents (e.g.
important dates);Drafting / editing documents for emailing on behalf of the Dean or Vice-Deans;Coordinating the invigilation by student assistants of assessments in the Faculty across the departments, and requesting and confirming bookings of campus assessment venues;Responsible for all Old Main venue bookings, internally and externally;Assisting CECO with site inspections, bookings and building related requests';Handling administrative tasks/processes received from other parties inside SU, for example nominations for committees and awards, access to Faculty buildings, postgraduate orals, bursaries, information about graduation ceremonies, arrangements linked to post-doctoral fellows, etc.
This includes accurate feedback, as set out and required by SU.Academic promotions:Coordinating and rendering support to the Dean with the annual promotion process of academic staff;Reminding all chairpersons annually that the process of academic promotions is about to commence.
The reminder includes all updated supporting documents and templates;Compiling the list of promotions and supporting documents for the Dean and Faculty Committee to consider for pre-evaluation discussions with human resources practitioners;Compiling and sending the approved list of promotions and supporting documents to the promotion panel;Preparing a schedule for the promotions meeting.Other human resources-related administrative tasks:Appointments of staff: Making logistical arrangements (preparing interview schedules, friendly and detailed communication with shortlisted candidates, booking flights and accommodation if needed, arranging airport transfers, scheduling the interviews
• either in person or remotely, handling all financial transactions, making arrangements on the day of the interviews by receiving candidates, organising refreshments, etc.);Research fellows: Ensuring that all paperwork for the appointment of research fellows is fully completed before presenting it to the Dean for approval and to be submitted to the Deputy Vice-Chancellor: Research, Innovation and Postgraduate Studies;Extraordinary and Honorary appointments: Coordinating and rendering support to the Dean with the annual process of appointments in an extraordinary capacity, and updating the Faculty's list of all extraordinary appointments and their terms;External work: After being approved by the Faculty Committee, submitting applications to human resources management;Research leave: Ensuring that all paperwork of applications for research leave is fully completed before presenting it to the Dean for approval for forwarding the approved applications to human resources management;Functions and meetings:Making the necessary arrangements (which may include drafting an agenda, sourcing and compiling background documents, venue reservations, refreshments, etc.) on occasion should the Dean host a forum, planning session, or meeting (e.g., the Dean's Forum, South African Law Deans' Association (SALDA) meetings, etc.);Handling bookings of
• and related requirements for
• venues in the Ou Hoofgebou (Old Main Building) and other Faculty buildings.
Making the necessary arrangements as and when required by users regarding refreshments, cleaning, and preparing for meetings in coordination with the assistants in the Dean's Office;Organising and managing Faculty events (e.g., public lectures, alumni meetings, year-end functions, etc.) and providing guidance and support for Departmental events; The incumbent must occasionally be available after-hours;Ensuring that there is enough supplies in the kitchen and ordering more if necessary (e.g., milk, tea, coffee, etc.).Committees:Faculty Committee: Acting as secretary of the Faculty Committee by, for example, scheduling meetings, booking venues, arranging refreshments, requesting agenda items, compiling agenda and addenda in consultation with the Dean, uploading documents on Teams for the committee, taking minutes, and carrying out tasks generated by the Faculty Committee (e.g., submitting private work applications, changing dates, etc.);Student representatives: Acting as coordinator of the JV/S and Moot Society by providing general support and guidance relating to their administration and finances.Finances:Uploading requisitions of financial transactions, for example, for functions or other task-related transactions;Handling smaller acquisition requisitions, for example, for refreshments, specific office and kitchen supplies, etc.;Administration (including receiving and processing of applications for consideration by the deanery, effecting payments on the systems and managing related documentation) of Faculty bursaries, including bursaries funded by the SU Law Trust and other ringfenced alumni funds.------------------------------------------------------------------------------Job Requirements/Pos VereistesBachelor's degree or equivalent qualification (or extensive experience of providing administrative support to a senior manager);At least five years' secretarial and/or administrative experience; An excellent verbal and written command of both English and Afrikaans;The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;Proven knowledge and extensive experience of the use of administrative and financial computer systems;Proven ability to work independently, accurately and with initiative in the performance of tasks;Proven computer proficiency in the use of the Microsoft suite (Word, Excel, PowerPoint, and Outlook);High-level organisational ability with a demonstrated ability to prioritise; The ability to function under pressure without compromising accuracy; Outstanding interpersonal skills.Recommendation/AanbevelingProficiency in another official South African language;Experience in a higher education environment;Familiar with SUNFin and SUNStudent; Experience of providing administrative support to a senior manager.How To Apply/Hoe Om Aansoek Te Doen Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.
Stellenbosch University reserves the right not to make an appointment.
Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees), must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT https://www.sun.ac.za/english/careers BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as, but not limited to: noise, hazardous chemical substances and hazardous biological agents) to be subjected to medical screening, to determine their fitness to work in the said occupations.
Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.
Enquiries/Navrae Enquiries regarding this post: Prof N Smit on or 021 808 3780, or at nsmit@sun.ac.za, or Ms K Wiss at karinwiss@sun.ac.zaHuman Resources Client Services Centre on021 808 2753, or at sun-e-hr@sun.ac.zaCurrency ZARCommencement Date 01-Jul-2024Closing Date 10-May-2024Amount of TravelWork At Home