[ref. a7113922] Debtors Clerk - Automotive industry - The Recruiters

Well established motor dealership in Mobeni, Durban has a vacancy in their finance division:

The debtors clerk will be responsible for processing, monitoring, and collecting payments owed by customers. The role is crucial for maintaining the dealership''s cash flow by ensuring accurate record-keeping and timely collection of outstanding debts.

Duties & responsibilities:

• Payment processing: Accurately record and post customer payments received such as bank transfers& card payments
• Customer account management:
• Maintain up-to-date and accurate customer information in the dealership''s system / Allocate incoming payments correctly to the corresponding invoices.
• Invoicing and statements:
• Prepare and issue customer invoices for vehicle sales, parts, and workshop services.
• Generate and send monthly or ad-hoc statements to customers with outstanding balances.
• Debt collection:
• Follow up on overdue accounts via phone, email, or formal reminders.
• Handle and resolve customer billing inquiries and payment disputes in a professional manner. / Escalate serious collection issues to management when necessary.
• Reconciliations:
• Perform regular reconciliations of debtor accounts to ensure they balance with the general ledger. / Assist with daily bank reconciliations and cash control sheets.
• Record-keeping and reporting:
• Maintain a well-organized filing system for all debtors-related documentation.
• Prepare and submit daily, weekly, or monthly reports on debtor status and collection activities.

Criteria:

• Matric/Grade 12
• Tertiary financial qualification advantageous
• 3 years experience in the above role ideally within the automotive industry
• Understanding of accounting principles and bookkeeping procedures.
• MS Office with strong Excel skills required
• Kerridge - Dealer-specific software system experience advantageous