Part-Time Executive Assistant (Tech-Savvy, Systems-Focused)
The Legends Agency Cape Town
Part-Time Executive Assistant (Tech-Savvy, Systems-Focused)
Support a UK Founder with Executive Tasks & Business Systems Optimisation
This role provides high-level executive support while leading the development and optimisation of internal business systems. Working closely with the UK-based founder, you'll split your time between personal/executive tasks and improving the operational backbone of the business.
Support a UK Founder with Executive Tasks & Business Systems Optimisation
Fully Remote | R17,500 R22,500 per month (±£730 £940) | 20 hours per week
About Our Client
Our client is the UKs leading authority in floor safety management, partnering with major players in hospitality, healthcare, retail, and manufacturing. They deliver data-led solutions that reduce slip incidents and improve operational efficiency.With a professional, impact-focused culture, they are known for long-term partnerships, measurable results, and continuous improvement.
The Role: Part-Time Executive AssistantThis role provides high-level executive support while leading the development and optimisation of internal business systems. Working closely with the UK-based founder, you'll split your time between personal/executive tasks and improving the operational backbone of the business.
The position is ideal for someone who enjoys reducing complexity, implementing structure, and leveraging technology to improve workflow.
Key Responsibilities- Provide 3+ years of experience in executive or operations assistant roles
- Manage diary entries, reminders, and important personal deadlines
- Coordinate school communications, travel, holidays, and logistics
- Handle personal admin tasks including bookings, payments, and paperwork
- Analyse and optimise existing digital tools, CRMs, and workflows
- Create, maintain, and test SOPs, automations, and system integrations
- Identify process inefficiencies and recommend improvements
- Support operational follow-through, task management, and light coordination
- 3+ years experience in executive support, operations, or systems-focused roles
- Strong tech capability with CRMs, automation tools, and task/project systems
- Exceptional organisational skills and attention to detail
- Proactive problem solver with strong follow-through
- Clear communicator who works well independently
- Curious, systems-minded, and motivated by continuous improvement
- Comfortable working remotely with some UK hours overlap
Time PersonnelCape Town
to the website and assist with basic social media posts
• Liaise with designers (logo, pitch deck, etc.) and keep brand assets organised
Executive Support (Non-household)
• Prepare itineraries for travel, and meeting schedules
• Help build presentations...
Persona StaffCape Town
in administrative or executive assistant roles.
• Strong proficiency in Microsoft Office Suite.
• Excellent organisational, communication, and multitasking skills.
• Experience in marketing or executive support will be advantageous....
HR GenieCentury City, 9 km from Cape Town
Work closely with the Executive Assistant to support the Executive Team
• Support with arranging company events and other related projects
• Support with travel arrangements and courier management
• Assist Human Resources with the ERS Bio reports...