Legal Secretary
Net Talent Pretoria
Responsibilities
- Legal Administration
- Draft, format and type legal correspondence, contracts, disciplinary documentation, and notices.
- Maintain and update legal files, employee records, and compliance documentation.
- Assist with CCMA referrals, disciplinary hearings, and labour relations documentation.
- Schedule legal consultations, hearings, and meetings.
- Liaise with external attorneys, labour consultants, and regulatory bodies when required.
- Ensure company compliance documentation is current and properly archived.
- HR Administration
- Maintain accurate employee files (contracts, warnings, leave records, performance records).
- Assist with recruitment administration (advertisements, interview scheduling, reference checks).
- Prepare employment contracts, addendums, and HR letters.
- Capture and update HR information on HRIS systems.
- Assist with onboarding and induction documentation.
- Support payroll with leave records and HR documentation submissions.
- Compliance & Record Keeping
- Ensure POPIA compliance regarding employee records.
- Maintain confidentiality of sensitive legal and HR information.
- Assist with internal audits and compliance reporting.
- Track expiry dates of contracts, permits, and regulatory documentation.
- General Administrative Support
- Manage diaries, meetings, and minute-taking.
- Prepare reports, presentations, and spreadsheets.
- Handle incoming correspondence and maintain filing systems.
- Provide administrative support to management as required.
- Grade 12 (Matric).
- Secretarial Diploma / Legal Secretarial Qualification / HR Certificate (advantageous).
- 35 years experience as a Legal Secretary, HR Secretary, or similar administrative role.
- Experience in labour law administration and disciplinary processes preferred.
- Experience in the logistics, transport, or distribution sector advantageous.
- Strong MS Office proficiency (Word, Excel, Outlook).
- Experience with HR systems (e.g., Sage HR, VIP, or similar) advantageous.
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