Administration Clerk

Minimum Requirements:

• Grade 12
• Diploma/Certification/Relevant qualification
• Data capturing skills
• Filing proficiency
• Excellent verbal and written communication in English (read, write and speak)
• Telephone skills
• MS Office proficiency
• Typing speed: 5565 WPM
• Proven experience as Office Administrator/Admin Clerk
• Knowledge of office management systems and procedures
• Strong organizational and time management skills
• Ability to multitask and prioritize workload
• Discretion and confidentiality

Duties:

• Capture company data timeously
• Order parts from suppliers (basic procurement)
• Perform basic costing duties
• Manage diary and schedule meetings/appointments
• Prepare supplier and internal communication documents
• Devise and maintain office filing systems
• Handle requests and queries appropriately
• Screen/direct calls and distribute correspondence
• File invoices, quotes, delivery notes, reports, etc.
• Manage emails, letters, packages, phone calls, and correspondence
• Check and respond to emails promptly
• Create and maintain job files
• Ensure invoices are costed to the correct account