HR Reporting Specialist - Cape Town

• In this role, you will need to have a comprehensive understanding of payroll systems and processes, as well as accounting principles, to assist in enhancing current payroll and HR/Talent reporting processes.
• This is an exciting, newly created position offering excellent challenge and growth. Experience with Sage 300 People is essential for this role.

Data Management:

• Ensuring accurate and up-to-date employee data within the HR system, including personal information, job details, compensation, benefits, and performance records.

System Management:

• Implementing, maintaining, and optimizing HR systems, including HRIS (Human Resources Information System).

Technical Support:

• Providing technical support and troubleshooting to HR users on the HR system.

Reporting and Analysis:

• Analysing talent and employee data, generating reports, and creating dashboards to track key HR metrics.
• Produce accurate and high-quality monthly, quarterly, and ad-hoc reports on various employee data, which includes, but is not limited to, employee lists, headcount/staff movements, staff demographics, hierarchy levels critical for regulatory and board reporting.
• You will have the opportunity to enhance reporting tools and assist the Head of Centralised Services and Head of Talent in building a digitized employee reporting function, specifically developing people dashboards and reporting.
• This will involve working with identified service providers to enhance the use of the current HRIS and Payroll system (Sage 300 People).

Compliance:

• Ensuring data integrity and compliance with relevant regulations.

Process Improvement:

• Identifying areas for improvement in HR processes and workflows through data analysis.

General:

• Assist the Talent team with special projects and work as may be assigned.
• Initial projects would be to work with the talent team to develop a robust skills (study/membership) process to ensure accurate reporting and reconciliation.
• Assist the payroll and talent teams with special projects and work as may be assigned.
• Play a pivotal role in overseeing all aspects of the payroll process, ensuring accurate and timely payment of employee salaries, and compliance with relevant laws and regulations.
• Perform a critical review function.
• Required a comprehensive understanding of Sage payroll systems and processes as well as accounting principles to assist in enhancing current payroll and HR/Talent reporting processes.
• Collaborate with the Payroll Administrator, Talent, and Finance teams to maintain accurate employee data, ensuring all payroll related processes and records are updated and reconciled on monthly basis.
• Monthly reconciliation between payroll records and finance accounting records.
• Produce a monthly analysis of payroll movements which feeds into the management accounts.
• Oversight of payroll records, reports, and documentation for auditing and legal purposes.
• Act as the key point of contact for payroll audit.
• Responsible for workmens compensation regulatory requirements.
• Partnering with the Head of Centralised Services to ensure robust internal controls related to payroll and reporting.
• Stay up to date with changes in payroll laws and regulations, assessing their impact on the company's payroll practices and implementing necessary adjustments to ensure compliance.

Required Experience:

• 4-5 years relevant experience in a related role where you have worked with Payroll and HRIS systems and employee reporting.
• Specifically, we require someone with experience of Sage 300 People could be from a consulting capacity where you have worked with clients implementing, and or enhancing their use of Sage 300 People.
• Systems orientated with a keen interest in automation and digitization of the Payroll and HR Reporting environment.
• Exposure to Acumatica/related ERP systems is a distinct advantage.
• Comprehensive understanding of payroll systems and processes as well as accounting principles required.
• Strong excel skills.

Required Qualification:

• A relevant financial/commercial/HR/business qualification is required.