Procurement Administrator

QUALIFICATIONS AND EXPERIENCE:

• Matric/Grade 12.
• Diploma or Certificate in Supply Chain, Procurement, or Business Administration
• Minimum 2-5 years' experience in procurement administration
• Manufacturing or engineering experience advantageous
• ERP system knowledge
• Strong Excel and reporting skills
• Vendor relationship management
• Understanding of procurement policies and controls
• Ability to work under pressure
• Strong communication and problem-solving ability
• Effective cross-functional collaboration with Engineering, Aftermarket and Production teams.
• Ability to work independently, prioritise tasks, and meet deadlines
• Ethical and transparent behaviour at all times.
• Must be able to follow structured processes and respect crossfunctional boundaries. Strong administrative and organisational skills
• High attention to detail and data accuracy
• Knowledge of procurement processes and controls
• Excel and ERP system proficiency
• Strong communication and coordination skills

DUTIES AND RESPONSIBILITIES:

• Create and maintain purchase orders in ERP systems
• Ensure purchase orders align with approved pricing and contracts
• Maintain and review supplier contracts, pricing agreements, and amendments
• Track contracts, agreements and SLA for expiry dates and manage renewals
• Ensure up-to-date pricing and all supplier data are captured in ERP systems
• Maintain supplier master data and all onboarding documentation
• Manage BBEEE certificates, tax clearance, and compliance records
• Prepare procurement reports and audit documentation
• Support buyers and pricing analysts with data and administration
• Ensure adherence to procurement policies and controls
• Always adhere to the Code of Ethics with all purchases.
• Identifying cost-saving opportunities through alternative sourcing and vendor innovation.
• ISO 9001 documentation discipline and B-BBEE procurement recognition.
• Accuracy of procurement and supplier data
• Contract and pricing data integrity
• Compliance with BBEEE and regulatory requirements
• Audit outcomes related to procurement documentation
• Integrity of all upkeeping of current and relevant information
• Always Assist Management and the Procurement Team with any ad hoc projects and requests.