Sales Administrator

Type: Permanent

An opportunity is available for an experienced SALES ADMINISTRATOR within a structured automotive / dealership / commercial / workshop / or similar environment, responsible for ensuring efficient, compliant, and accurate administration across the full sales process.

This role requires a methodical, systems-driven individual with strong attention to detail, capable of managing manufacturer processes, licensing documentation, and post-sale administration within a high-pressure operational environment.

DUTIES & RESPONSIBILITIES:

• Ensure structured systems and processes are maintained across all sales administration functions
• Manage all administrative matters relating to vehicle / unit sales processes
• Liaise with manufacturers to coordinate and process new stock procurement and related documentation
• Ensure correct operation and administration of warranty systems
• Process and activate all warranties, telematics services, service plans, and maintenance contracts timeously
• Conduct Customer Satisfaction Index (CSI) follow-ups post-delivery
• Maintain strict control and management of vehicle / asset keys at all times
• Ensure clarity, accuracy, and compliance in all sales-related transactions
• Maintain accurate, up-to-date records and documentation on a daily basis
• Ensure administrative processes are managed within budgetary guidelines
• Establish and maintain effective communication channels with manufacturers and internal departments
• Administer all licensing documentation in line with Traffic Act requirements, including: Registrations, Licensing, Permits, Export police clearances
• Ensure all documentation is completed accurately and submitted timeously to relevant authorities
• Maintain audit-ready filing systems (manual and electronic)

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:

• Grade 12 (Matric) essential
• Relevant qualification in Administration / Sales / Business (adv)
• 35+ years experience in sales administration within automotive / commercial / dealership environment
• Strong understanding of vehicle sales processes, warranty systems, and licensing procedures
• Experience liaising with OEMs / manufacturers (highly adv)
• Exposure to dealership management systems (Autoline / Kerridge / SAP / Similar adv)
• Strong MS Office proficiency (Excel, Word, Outlook)
• High attention to detail, accuracy, and compliance focus
• Strong organizational and time management skills
• Ability to manage multiple processes simultaneously in a deadline-driven environment
• Strong communication and interpersonal skills
• Financial awareness (costing, invoicing, administrative controls advantageous)
• Professional, structured, and systems-driven approach to work
• Traceable & contactable references
• Local residency in Randburg or surrounding areas, or willingness to relocate

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