Executive Personal Assistant

Contract Type: Fixed-term (6 months)

Overview

Our client is seeking a highly professional and experienced Executive Personal Assistant to provide comprehensive administrative and strategic support to senior leadership. The successful candidate must be proactive, detail-oriented, and capable of handling confidential information with discretion.

This role requires someone who is comfortable engaging with government departments, diplomats, and international stakeholders, and who is willing to travel when required.

• Provide high-level executive support to senior management
• Manage complex calendars, appointments, meetings, and travel arrangements
• Coordinate local and international travel, including visas and work permits
• Liaise with government departments (including DIRCO), embassies, and diplomatic representatives
• Draft, prepare, and edit correspondence, reports, presentations, and official documents
• Handle confidential documentation and sensitive information with discretion
• Organize meetings, events, and official engagements
• Screen calls and correspondence, responding on behalf of the executive where appropriate
• Manage expense reports and basic budget tracking
• Ensure compliance with visa, immigration, and regulatory requirements
• Act as a key liaison between executives and internal/external stakeholders

Minimum Requirements

• Diploma or Degree in Business Administration, Office Management, International Relations, or related field (preferred)

• Minimum 6+ years’ experience as an Executive Personal Assistant or in a similar senior administrative role
• Proven experience handling visa applications, work permits, and immigration processes
• Experience liaising with DIRCO, embassies, or diplomatic offices
• Experience supporting senior executives in a fast-paced environment

• Fluent in English (verbal and written) – essential
• French or any additional language – advantageous
• Strong knowledge of government protocols and diplomatic processes
• Excellent organizational and time management skills
• High level of professionalism and confidentiality
• Strong interpersonal and communication skills
• Ability to multitask and work under pressure
• Strong problem-solving ability
• Willingness to travel locally and internationally if required

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong calendar and email management skills
• Experience with virtual meeting platforms (MS Teams, Zoom, etc.)
• Ability to prepare professional presentations and reports
• Familiarity with document management systems
• Basic financial administration skills (expense tracking, reporting)

• Highly discreet and trustworthy
• Proactive and solution-oriented
• Detail-oriented with strong follow-through
• Professional appearance and demeanor
• Adaptable and culturally sensitive

Interested Candidates are Highly Encouraged to Apply before 26th of February 2026.