Executive Personal Assistant

Key Responsibilities

• Provide comprehensive administrative support to the CEO & CFO.
• Manage and maintain the CEO & CFOs diary, appointments, and meeting schedules.
• Prepare monthly EXCO meeting report packs, Quarterly Risk report packs and Board report packs and minute taking. Cluster Review pack preparation. Annual Budget pack.
• Attend meetings where required and record accurate minutes and action items.
• Co-Ordinate Yearly planner of all BPCs planned meetings.

• Facilitate all bank guarantee requests for the company.
• Company Resolutions
• Lease registers for legal
• Liaise with Corporate Secretarial Service to ensure compliance and meeting deadlines

• Act as the primary point of contact between the CEO/CFO and internal/external stakeholders.
• Screen and prioritize emails, phone calls, and correspondence.
• Draft professional emails, letters, and other communications on behalf of the CEO/CFO as and when required

• Coordinate executive meetings, board meetings, and executive committee meetings.
• Arrange venues, logistics, travel, and accommodation when required.
• Ensure meeting packs and relevant documents are prepared in advance.

• Maintain confidential files, records, and documents.
• Monitor deadlines and follow up on outstanding tasks.

• Manage travel bookings, accommodation, and transport arrangements.

• Liaise with senior executives, board members, and external partners.
• Maintain professional relationships with key stakeholders.
• Ensure smooth communication between the CEO/CFOs office and various departments

Preferred qualifications/attributes/skills:

Minimum Requirements

• Diploma or Degree in Business Administration, Office Management, or a related field.

• Minimum 58 years experience as an Executive Assistant or Personal Assistant at senior management level.
• Experience supporting C-suite executives will be advantageous.
• Experience in company resolution and related corporate secretarial service

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Strong attention to detail.
• Excellent interpersonal and stakeholder management skills.

• Highly organized and proactive
• High levels of discretion, integrity and ability to handle confidential information.
• Professional and polished
• Strong problem-solving ability