Junior Proposal Coordinator & Spares Sales Administrator
Objective Personnel Midrand
Qualifications
- Matric
- Bachelor of Commerce or Bachelor of Arts are the preferred qualifications.
- No experience required graduates that completed their studies.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Basic technical and commercial awareness is advantageous
- Ability to manage high volumes of work (quotations, proposals, and orders)
- Basic understanding of commercial and contractual risks (training will be provided)
- Interest in developing within the mining/engineering sector
- Spares Sales & Contract Administration:
- Review client requests and prepare accurate quotations timeously.
- Follow up with clients on quotations and pending orders.
- Capture and manage orders on the internal system (Contrax).
- Place orders with sub-suppliers and manage supplier relationships.
- Expedite purchase orders to ensure on-time delivery.
- Monitor supplier performance against delivery and quality requirements.
- Manage contract progress, including costing, cash flow, and invoicing.
- Maintain ongoing communication with clients regarding order status.
- Coordinate equipment packaging and logistics (shipping and transportation).
- Ensure accuracy and completeness of all contract-related documentation.
- Reporting & Administration:
- Maintain internal tracking tools, pricing records, and reports.
- Contribute to monthly reporting on proposals and spares activities.
- Provide general administrative support to both teams.
- Key Result Areas (KRAs):
- Timely submission of proposals and quotations
- Accurate order and contract administration
- Effective client communication and follow-up
- High-quality, compliant proposal documentation
- Accuracy of data captured in internal systems
- Strong collaboration across internal departments
- Proposals Coordination:
- Assist in reviewing incoming RFQs, tenders, and bids to determine suitability.
- Support the coordination of the proposal process to ensure deadlines are met.
- Gather required technical and commercial information from internal teams.
- Compile, format, and quality-check proposal documents (accuracy, grammar, and presentation).
- Read and interpret tender documents to understand requirements.
- Assist in preparing and submitting compliant proposals.
- Maintain organized proposal documentation and filing systems.
- Follow up with customers regarding submitted proposals and provide feedback where required.
- Support basic contract reviews by identifying discrepancies between proposals and awarded contracts.
- Assist in analysing unsuccessful bids to identify improvement areas
Express Employment Professionals MidrandMidrand
Duties & Responsibilities: Account Coordination
• Act as the primary internal contact for all clients
• Manage large-scale orders from initial quote to final delivery
Meticulous Order Processing
• Receive and capture complex orders
• Ensure all...
The Recruitment GuyRandburg, 17 km from Midrand
Title: Sales Administrator
Area: Randburg
Industry: Auto / Motor / Dealership / Commercial / Workshop etc
Ref No.: TRG 2481
Salary: Market related TCTC available/negotiable on experience and knowledge
Start Date: ASAP
Type: Permanent...
Dante PersonnelMidrand
Minimum requirements:
• Matric
• 2 years experience in a debtors or accounts-related role handling large volumes would be highly beneficial
• Previous experience with invoicing, collections, and account reconciliations would be advantageous