Talent Pool: Operations Assistant

Job Summary

To provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations team.

Responsibilities

• Ensure all external orders are requested to service providers on Secure Office
• Manage all bookings to service providers
• Upload all supporting documents onto Secure Office
• Manage and update electronic and manual filing of all supporting documents in a timely manner
• Assist with quotations required by the relevant Administration Manager / Contract Manager
• Check invoices sent by service providers for ad-hoc and other services
• Obtain quotes from service providers (24 hours turnaround time to supplying quote to client / Administration Manager / Contract Manager)
• Send proof of delivery for service as requested by clients on a weekly / monthly basis

• File all material collections slips received from sites
• File new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc services
• Provide a user-friendly filing system for all service provider invoicing on a monthly basis
• Ensure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basis

• Load all ad-hoc service requests on Secure Office for invoicing
• Follow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data department
• Scan and send daily paperwork from collections to the data department

• Ensure effective communication between clients, service providers and the commercial operations team
• Ensure effective communication between the finance department and the data department General assistance
• Provide general assistance to Administration Manager, Operations Manager and Contract
• Managers as requested within the operations department

• Provide general assistance to Administration Manager, Operations Manager and Contract Managers as requested within the operations department

• Minimum Matric or equivalent
• 1 -3 years working experience in a similar role
• Relevant qualifications and experience, knowledge and skills
• High proficiency in Microsoft Office and Excel is essential
• Valid drivers license and own reliable transport preferred
• Must be well presented and professional

Only applicants being considered will be contacted

Should you wish to apply, kindly complete the online application process