Creditors Clerk

Key Responsibilities:

• Maintain and update the monthly accounts tracker, ensuring all information is accurate and up to date
• Ensure all supplier invoices are received monthly and meet documentation requirements
• Verify that invoice details are correct and properly authorised by the relevant Property Manager or department head
• Process and execute supplier payments accurately using the MDA property management system
• Process payments relating to suppliers, wages, salaries, and UIF
• Prepare payment reconciliations and supporting spreadsheets
• Calculate wages and UIF contributions and ensure calculation sheets and payslips are updated monthly Capture and maintain supplier information on the MDA system
• Update supplier details and manage the onboarding of new suppliers and contractors
• Liaise with suppliers and contractors to resolve payment queries and account discrepancies
• Coordinate with the Debtors Clerk regarding recoverable expenses
• Assist with the termination or activation of supplier services when required
• Maintain organised filing systems for all creditors and debtors’ documentation
• Manage the opening, archiving, and maintenance of financial records and files
• Process credit applications where applicable and follow up on outstanding supplier queries
• Assist with council-related account queries when necessary
• Perform banking duties if required
• Ensure all work is completed according to the company’s monthly financial schedule
• Prepare reports and perform general administrative tasks as required

Key Requirements:

• Previous experience in a Creditors Clerk or Accounts Payable role
• Experience working within property management or property finance environments (advantageous)
• Experience using MDA or similar property management accounting systems (advantageous)
• Strong numerical accuracy and financial administration skills
• Proficiency in Microsoft Excel and general accounting systems