Assistant Procurement Specialist (Manufacturing, Imports & Exports)

In order to be considered the following is required:

• Diploma or Bachelor's Degree in: Supply Chain Management | Procurement & Logistics | Business Administration | International Trade | Operations Management or related field
• 13 years of experience in procurement, purchasing, logistics, import / export, or supply chain operations
• Experience in a manufacturing environment is preferred
• Knowledge of international shipping and customs procedures is advantageous.
• Strong understanding of procurement principles and supply chain processes
• Knowledge of import / export regulations and shipping documentation
• Proficiency in ERP systems (SAP, Oracle, Sage, Microsoft Dynamics)
• Advanced Microsoft Excel and reporting skills
• Strong negotiation and supplier management abilities
• Excellent communication and organizational skills
• Ability to work under pressure and meet deadlines
• Strong analytical and problem-solving skills
• Attention to detail and accuracy in documentation

Key Performance Indicators (KPIs):

• On-time delivery of purchased materials
• Procurement cost savings achieved
• Inventory availability and stockout reduction
• Supplier performance and compliance rates
• Accuracy of procurement and shipping documentation
• Import / export clearance efficiency
• Purchase order processing turnaround time

Duties & Responsibilities

Procurement & Sourcing:

• Assist in sourcing raw materials, packaging materials, machinery parts and services required for production
• Obtain and evaluate supplier quotations, negotiate pricing and prepare purchase orders
• Monitor inventory levels and coordinate replenishment activities to avoid production disruptions
• Support supplier selection, qualification, and performance evaluation processes
• Maintain accurate procurement records, contracts and supplier databases
• Follow up with suppliers on order status, delivery schedules and quality issues

Import & Export Coordination:

• Coordinate import and export shipments with freight forwarders, customs brokers and logistics providers
• Prepare and review shipping documentation, including:

1. Commercial Invoices
2. Packing Lists
3. Bills of Lading
4. Certificates of Origin
5. Import / Export Permits

• Ensure compliance with customs regulations, international trade laws and company policies
• Track international shipments and resolve delays, discrepancies or customs clearance issues
• Assist in calculating landed costs, duties, taxes and freight expenses

Supplier & Vendor Management:

• Maintain strong relationships with local and international suppliers
• Communicate purchase requirements and delivery expectations effectively
• Support supplier audits and performance reviews
• Assist in resolving supplier disputes related to pricing, quality and delivery

Inventory & Production Support:

• Collaborate with production planning and warehouse teams to forecast material requirements
• Monitor stock levels and identify potential shortages
• Assist in implementing inventory optimization strategies
• Support cycle counts and inventory reconciliation activities

Compliance & Reporting:

• Ensure procurement activities comply with company procedures and ethical sourcing standards
• Generate procurement, inventory, and supplier performance reports
• Maintain accurate records for audits and regulatory compliance
• Assist with budgeting and cost-saving initiatives

Information displayed above not limited to advertisement.

If you are interested in this role please apply for the role asap as we are reviewing CVs and will reach out to you asap if you have a good CV for the role.

Please consider your application as unsuccessful if you have not received a response within 14 days of submitting your application