Executive Personal Assistant

• Manage complex calendars, appointments, and meeting coordination across time zones
• Oversee and prioritise Directors inboxes and correspondence, ensuring relevance and timely responses
• Maintain accurate and up-to-date contact databases and administrative records
• Coordinate meetings end-to-end, including scheduling, venues, agendas, and logistics
• Provide professional front-of-office support, including call screening, visitor coordination, and hospitality
• Plan and organise corporate events, functions, and executive engagements
• Arrange and optimise all travel logistics, including flights, accommodation, transport, and itineraries
• Manage visa processes and compliance requirements, ensuring all documentation and appointments are in order
• Handle expense management, including record-keeping, reconciliation, and timely submission of claims
• Support meeting effectiveness through preparation, minute-taking, action tracking, and general administrative support.

JOB REQUIREMENTS

Qualification:

• National Diploma in Business Administration/ Office Management or Secretarial Diploma
• Grade 12
• Valid Drivers license

• 5 years experience at Senior/ Executive Management level

• Solid educational background with demonstrable proficiency in numeracy and English.
• Proven track record as a Personal Assistant or Executive Assistant within a fast-paced office environment.
• Strong planning, organizational, and time management skills, with the ability to prioritize effectively.
• Extensive experience in managing complex calendars, scheduling meetings, events, and appointments.
• Demonstrated expertise in coordinating business travel, including flights, accommodation, and visa arrangements.
• Self-motivated and conscientious, with the ability to work proactively, accurately, and under pressure.
• Exceptional verbal and written communication skills, capable of engaging confidently with stakeholders at all levels.
• Ability to build and maintain positive working relationships across a diverse employee population.
• Proficiency in Microsoft Office applications, particularly PowerPoint, Word and Outlook, with experience in processing expenses.
• Resilient and adaptable, able to work independently while meeting tight deadlines.
• High level of discretion, professionalism, and commitment to maintaining confidentiality.
• Flexible team player, adaptable to change.