Office Administrator

As an Office Administrator, you will play a very important role in supporting the team with a range of administrative tasks and provide Personal Assistant duties to the Director as and when required.

Key Responsibilities:

Quoting & Invoicing:

• Assist in preparing and issuing quotations for clients, ensuring they are accurate and reflect the project scope.
• Manage invoicing processes, ensuring all invoices are generated and sent in a timely manner.
• Coordinate with the finance team to ensure all payment transactions are processed accurately and follow up on any outstanding payments.

Personal Assistant Duties:

• Provide administrative support to the Director, including managing schedules, organizing meetings, and preparing agendas.
• Coordinate travel arrangements, including transportation, accommodation, and itineraries for the Director and other senior management.
• Handle correspondence, including emails, phone calls, and mail, ensuring prompt responses and follow-up where needed.
• Assist with personal tasks as required, maintaining a professional and discreet approach to sensitive information.

Data Capturing:

• Accurately capture, record, and organize data related to ongoing projects, ensuring it is easily accessible for the team.
• Draft and proofread internal and external communications, including reports, project updates, and official documents.

Reception Duties:

• Greet guests in a friendly and professional manner, offering assistance as needed.
• Manage the front desk, handling phone calls, inquiries, and directing them to the appropriate departments or team members.
• Keep the reception area organized and welcoming for all visitors.

Skills:

• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Highly meticulous
• Strong ability to follow instructions

Qualifications:

• Matric (Non-negotiable)
• Own Vehicle

Remuneration: R15 000 (Dependent on experience)

**Please note that only shortlisted candidates will be contacted**