Payroll administrator/accountant

Our client with a National footprint is looking for a candidate that can fulfill the following:

• Payroll: To fully carry out the payroll function of the Group in collaboration with the HR Team - 60%
• Accounting: Responsible for substantially all areas of accounting records and financial reporting in the Institutional Cluster - 40%

Your:

• Formal Education:
• Certificate in payroll or equivalent
• Degree in Accounting or equivalent (BCom or BCompt (Acc))
• Experience:
• Minimum of 6 years' experience in payroll administration
• Minimum of 5 years' experience in an accounting role

Payroll Duties (Primary Duties):

• Philosophy:
• To ensure that payroll information is always correct and checked before being processed
• Processes:
• Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
• Prepare monthly maternity leave salary calculations and staff deductions
• Ensure Group policies and procedures are applied and adhere to at all times
• Communicate payroll deadlines, policies and procedures
• Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
• Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
• Prepare payment requisitions for all salary-related transactions, including directors' remuneration and facilitate payment with the respective business units
• Maintain adequate record-keeping and support for transactions recorded on the Payroll system
• Register companies with the relevant authorities (SARS, Workmen's Compensation and Department of Labour)
• Prepare, reconcile and submit declarations in respect of EMP201's, EMP501's, UIF declarations and Compensation declaration and facilitate payment with the respective business units
• Generate and release employee IRP5's and payslips
• As a key contact, administer the Group's Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
• Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
• Primary liaisons with the PaySpace consultants in respect of the Payroll system
• Administer the payroll system and other related controls, including user access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
• Assist with all staff related queries on a daily basis as raised on the ticketing system

Accountant Duties:

• General accounting records and reconciliations:
• Reviews cash books and bank reconciliations
• Review the Fixed Assets Register and related reconciliation
• Responsible for performing calculations on routine and non-routine/complex transactions and reviews journal entries posted by bookkeeper
• Prepares balance sheet reconciliation /schedules for account balances for review
• Primarily responsible for the validity, accuracy and completeness of transactions processed in the accounting records in a consistent manner
• Responsible for the accuracy and completeness of intercompany and related party transactions and balances confirmed on intercompany transaction schedules and confirmations together with the bookkeeper
• Review Payroll reconciliation and monthly journal with supporting documentation as prepared by the bookkeeper
• Reviews the age analysis for customer and suppliers to ensure validity, accuracy and completeness and follows up variances timeously
• Procurement and suppliers:
• Responsible for reviewing of primary source documents
• Responsible for completing "checks" on completeness of supporting documentation maintained
• Responsible for ensuring that supplier payment terms are monitored and enforced
• Responsible to ensuring customer and supplier accounts are created on Sage X3 timeously
• Sales function:
• Prepares and maintains calculations for revenue generated (including supporting documentation)
• Prepares accrued revenue calculations for review
• Performs checks on inputs used for system generated revenue calculations submitted to funds and administrator approved sources (agreements etc)
• Cost of Sales function:
• Prepares and maintains referral commission calculations for review and submission to third parties (Interanl & External)
• Prepares accrued variable cost calculations for review
• Ensure payment of referral commission is processed in due time by the bookkeeper
• Management information:
• Assist with preparing accurate management accounts, including the update of forecasts, monthly cash flow and all supporting schedules timeously with the assistance of a bookkeeper
• Assist with preparing an accurate budget, including the update of forecasts and all supp