Executive Assistant - Claremont, Cape Town - R60,000 per month
The Legends Agency Cape Town
Executive Assistant - Claremont, Cape Town - R60,000 per month
Join a dynamic video group as a vital partner to the CEO, offering flexible hours and remote options.
About Our Client
Our client is an engaging video group focused on strong leadership, team culture, and operational excellence. They offer a seamless working environment with adaptability, communication, and emotional intelligence. The company fosters a fun, engaging, and collaborative culture with events, offsites, and modern working flexibility.
The Role: Executive Assistant
The Executive Assistant serves as a vital layer of organizational and intercompany support to allow the CEO to focus fully on the core of the business and strategic thinking. This role exists to manage complex schedules, tools, and communication flows, protecting time and mental capacity for the highest priorities while handling a demanding schedule.Main focus areas encompass executive support, office management oversight, finance support, meeting coordination, and ad hoc marketing support.
Key Responsibilities- Apply 3 to 5 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Manage and maintain executive calendars, travel, and complex scheduling for the CEO.
- Manage the executive email inbox, establish systems to execute on requests, and prepare correspondence.
- Act as the first point of contact between executives and internal or external stakeholders with high discretion.
- Process monthly payments, track expenses, handle reimbursements, and manage supplier payments with finance.
- Oversee office operations, manage office cleaning staff and the Office Operations Manager, and maintain facilities.
- Organize meetings, leadership off-sites, prepare agendas, take minutes, and follow up on action items.
- Support onboarding of new staff and general HR administration with the HR Consultant, and assist with ad hoc marketing tasks and the Marketing Masterclass Podcast series.
- 3 to 5 years minimum proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Strong proficiency in Google Workspace.
- Exceptional organizational, time-management, and multitasking capabilities.
- Excellent verbal and written communication skills with high emotional intelligence and discretion.
- Ability to work independently, take initiative, be resourceful, and anticipate needs before they arise.
- Proactive problem solver with high attention to detail who can prioritize under pressure.
- Experience handling payroll, HR administration, or marketing coordination is advantageous.
- Bachelor's degree in Business Administration, Communications, Marketing, or related field is advantageous.
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