Senior Executive Assistant to CEO

Financial Institution is currently recruiting for an Executive Assistant to provide administrative and operational support to the Chief Executive Officer (CEO). As the right hand person, you will play a key role in ensuring the smooth running of the CEO office and personal affairs in Cape Town whilst the CEO is located in London, U.K.

• Work directly with the CEO to support all aspects of the daily work routine.
• Maintain the CEOs calendar, including scheduling meetings, appointments, speaking engagements, personal commitments and travel both domestic and international. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the CEO, staff, the public and various stakeholders. This includes receiving and screening the CEOs phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work with other staff as needed; play a key role in the co-ordination of staff efforts both within and outside the department.
• Provide coordination, monitoring, and communication of activities of the CEO office.
• Assist the CEO in the development of presentations and board communications for internal and external audiences.
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Compose and prepare letters relating to routine correspondence for the CEOs signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creatingPowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Oversee the CEOs properties in South Africa including staff management, repairs and maintenance and necessary shopping.
• Assist the CEO in personal presentation including online clothes shopping and wardrobe management.

Requirements:

• BCom degree or equivalent
• 5 years experience in a similar role supporting a CEO or senior executive
• 5 years experience in the financial services industry
• Demonstrated ability to interact with high-level executives internally and with clients
• Evidence of sound judgment with the ability to prioritize and make decisions
• A team player capable of cultivating productive working relationships across the firm
• Excellent computer skills, including the Microsoft Office Suite
• Exceptional writing, editing, and proofreading skills

Thank You.