HR & Admin Assistant

Job Summary

We are seeking a reliable and detail-oriented HR & Admin Assistant to support daily HR operations and office administration. The role will focus on managing weekly-paid employee administration, including contracts, attendance, and leave records, while also coordinating essential office and operational administrative functions.

• Manage and maintain employment contracts and employee records for weekly-paid staff
• Track and monitor attendance, timekeeping, absenteeism, and leave records
• Support HR administrative processes, including onboarding, employee data updates, filing, and contract renewals
• Ensure all HR records are accurate, compliant, and up to date
• Liaise with line managers regarding attendance discrepancies, missing timesheets, and leave issues
• Assist with payroll preparation by ensuring accurate submission of attendance and leave data
• Coordinate vehicle administration, including servicing, repairs, license renewals, and bookings
• Oversee cleaning, maintenance, and day-to-day arrangements for company accommodation / staff dormitories
• Communicate with service providers and follow up on administrative matters
• Provide general office and operational administrative support as required

• 2–4 years’ experience in HR administration, payroll support, or general administration
• Experience managing contracts, attendance records, leave administration, and employee files
• Proficient in Microsoft Excel, Word, and Outlook
• Strong attention to detail and administrative accuracy
• Ability to work independently and follow through on tasks proactively
• Good communication skills in English
• Must be based in South Africa with valid working rights

• Experience working with weekly-paid employees
• Exposure to a manufacturing, warehouse, or operational environment

• Organised, reliable, and detail-oriented
• Able to manage routine administrative tasks consistently and accurately
• Comfortable working in a fast-paced operational environment