Junior Human Resources Administrator

Recruitment & Onboarding:

Assist with the end-to-end recruitment process, including: oDrafting and posting vacancy advertisements

• Prepare recruitment packs and appointment documentation.
• Coordinate onboarding and induction processes for new employees.
• Prepare and distribute welcome mailers.
• Capture new employees on SCubed.
• Coordinate induction arrangements, meals and onboarding schedules.
• Maintain recruitment trackers and recruitment reporting.
• Ensure recruitment processes comply with company procedures, governance standards and selection requirements.

• Maintain accurate employee records and ensure all HR documentation is accurate.
• Prepare and process HR-related documentation, including:

oEmployment contracts.

• Assist with payroll input by collecting and verifying employee information, leave balances and supporting documentation.
• Ensure compliance with company policies, procedures and labour legislation.
• Assist with updating HR policies and procedures, where required.
• Manage and maintain the biometric access control system.
• Maintain and regularly update departmental and organisational organograms to ensure accuracy and alignment with approved organisational structures.
• Manage the HR front office and ensure professional HR support to employees and visitors.

• Act as a first point of contact for HR-related employee queries.
• Provide administrative support in employee relations matters, including grievances and disciplinary processes.
• Draft internal HR communication, notices and posters, as required.
• Assist with employee wellness initiatives, engagement activities and culture-related projects.
• Coordinate and support internal events such as wellness days, blood drives and employee engagement activities.
• Provide administrative support to the Culture Crew and related initiatives.

• Support HR projects and continuous improvement initiatives.
• Compile HR reports and maintain accurate HR trackers and databases.
• Assist with analysing HR data and identifying process improvement opportunities.
• Ensure accurate capturing and maintenance of employee information on HR systems.
• Stay updated on HR trends, legislation and best practices.