HR & Office Administrator

Key Responsibilities

• Manage end-to-end recruitment processes (sourcing, screening, interviews, reference and criminal checks)
• Prepare and issue offer letters, employment contracts, and onboarding documentation
• Facilitate onboarding and induction processes for new employees
• Maintain and update all employee records and personnel files

• Update payroll movement schedules and submit relevant HR documentation
• Process employee benefits (medical aid and provident fund)
• Manage employee exits including exit interviews, UI19, and certificates of service
• Capture and manage employee leave records (Sage Premier)

• Assist with internal and external audits (BCEA, OHSA, COID, BBBEE, financial year-end)
• Support Employment Equity and Skills Development submissions
• Ensure HR practices comply with South African labour legislation

• Assist with performance review processes
• Draft disciplinary documentation and support HR-related matters
• Coordinate and arrange training and development initiatives

• Schedule meetings, interviews, and company events
• Manage cellphone contracts and general office requirements
• Assist the Compliance Manager with administrative tasks
• Coordinate office services including cleaning staff and suppliers
• Handle general office administration (including procurement of office supplies)

• Grade 12
• Diploma or Degree in Human Resources
• Minimum 3 years experience in an HR Administrator or similar role
• Strong knowledge of South African labour legislation (BCEA, LRA, OHS, EE, POPIA)
• Proficient in MS Office (Excel, Word, Outlook)
• Experience with HR systems (Sage Premier advantageous)

• Strong attention to detail and accuracy
• Ability to multitask and meet deadlines
• Good problem-solving skills
• Strong organisational and time management ability
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and professionalism