Sales Administrator/ Executive Assistant

Introduction

The role also provides direct executive support to the Managing Director through diary management, travel arrangements, and coordination of MD-related projects and activities.

In addition, the role contributes to facility management responsibilities at the teleport site, including vendor SLA coordination, cleanliness standards, and general upkeep. The role further includes responsibility for overseeing basic care and management of a small livestock herd located on the facility.

1. Sales Administration & Sales Support

• Support the sales team with preparation, processing and management of sales contracts and related documentation.
• Ensure accuracy and completeness of:
• customer contracts
• service level agreements
• quotations and pricing documentation
• order forms and supporting customer documentation
• Coordinate contract signing processes and follow up with clients and internal stakeholders to ensure completion.
• Maintain and update the sales documentation repository to ensure all files are:
• correctly named and stored
• version controlled
• compliant with internal document management standards
• Ensure sales documentation is accessible and audit-ready at all times.

1. Reporting & Sales Coordination

• Compile and distribute weekly sales reports, including:
• pipeline updates
• new deals/contracts signed
• sales performance summaries
• outstanding customer documentation
• Maintain sales dashboards or trackers (Excel/CRM) and ensure the accuracy of sales data.
• Liaise with finance and operations teams to ensure correct handover of signed contracts and sales-related requirements.
• Assist with administrative coordination of customer onboarding documentation and internal approvals.

1. Executive Assistant / MD Personal Assistant Support

• Provide full administrative and organisational support to the Managing Director, ensuring smooth day-to-day workflow.
• Manage the MD’s diary, including:
• scheduling meetings
• prioritising engagements
• coordinating internal and external appointments
• Arrange and manage travel logistics including:
• flights
• accommodation
• car hire
• itineraries and travel packs
• Coordinate MD-related projects and activities, including:
• project tracking
• meeting coordination
• action list follow-up
• preparation of documentation and presentations (as required)
• Maintain confidentiality and professionalism while supporting high-level executive operations.

1. Teleport Facility Administration & Vendor SLA Coordination

• Support facility operations by coordinating upkeep and vendor services for the teleport facility.
• Maintain and manage all vendor contracts and SLA documentation, including:
• cleaning services
• security providers
• maintenance contractors
• landscaping / groundskeeping
• waste disposal / recycling services
• Monitor vendor performance against SLA requirements and escalate service issues where necessary.
• Ensure overall facility cleanliness and readiness through routine checks and reporting.
• Coordinate ad hoc operational support needs related to the teleport site.

1. Livestock Oversight & Basic Herd Management (Facility-Based)

• Monitor and coordinate the management of a small livestock herd located on the facility.
• Ensure animal care standards are maintained through:
• coordination of feeding schedules and water supply
• monitoring basic animal health and wellbeing
• coordinating veterinary visits when required
• ensuring appropriate fencing and enclosures are intact
• Maintain records/logs of livestock-related activities, incidents, and interventions.
• Ensure livestock management integrates responsibly with facility operations and safety requirements.

Desired Experience & Qualification

Matric qualification

Relevant previous working experience

Computer literate

Package & Remuneration

R 11 500 CTC pm.

Interested?