Documentation Controller

apartmentHelderberg Personnel CC placeStellenbosch calendar_month 
Education required
  • Matric Certificate
  • Diploma/Degree in clearing and forwarding, alternatively adequate industry work experience
  • Industry training of export documentation required
Skills Required
  • Understand PPECB/DALRRD/Ecert/Titan certification process
  • Knowledge of documents required for all import markets
  • Knowledge of shipping line SI/BOL process and terms
  • Good understanding of export protocols e.g. CBS, FMS, FFMS
  • Good understanding of product coding structures
  • Must be able to work under pressure, good time management and attention to detail
  • Communication and teamwork
  • Good understanding of IT systems used to generate export documentation (QX documentation module / Ship shape / Ports online /Ecert/Chambers of Commerce)
Experience required
  • 3 Years
Key Performance Area: Pre-season planning and preparations
  • Mandate letters (COO/SARS)
  • APE registrations

Documentation Process:

  • Documentation Instructions
  • SI
  • Addendums
  • Cargo dues
  • Mates receipt / Packing list
  • SAD500
  • Phyto
  • COO
  • Bill releases
  • Draft/Final documents
  • Final Documents/Courier
Cost management
  • Documentation job card - copies and invoice copies
  • In event of additional costs being incurred, incident log to be completed indicating type of cost and accountable party from which such cost should be recovered.
  • Minimize extraordinary costs payable by Forwarding Division
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