Debtors Clerk - Midrand
Express Employment Professionals Midrand Midrand
The ideal candidate should possess strong analytical and problem-solving skills, must have a flair for numbers, and be highly organized. They are looking for a mature individual with a good eye for detail and who can reconcile complex company accounts.
Liaise with customers timeously regarding outstanding payments and arrange payment terms.
Follow up and solve all debtors queries timeously to ensure customers are happy.
Complete the monthly aged analysis and liaise with the Financial Director.
Complete debtors reconciliations and follow up on weekly or monthly payments.
Capture and allocate payments.
Request remittance advice, ensuring the payment allocation is done accurately.
Batch input discounts, rebates and advertising to be processed on accounts.
Put the account on credit stop if payment is not received by the 7th of each month and notify the relevant Sales Representative.
Prepare the Final Letter of Demand within 5 days of the grace period, if the payment is still not received.
Remove the account from credit stop once payment has been made.
Email or fax a full general ledger if there is a difference on a customers account.
Request copies of the claim forms from customers.
Send claim document to the relevant Sales Representative to ensure stock is picked up and send back to be credited.
Ensure a credit note has been processed correctly and then allocated accordingly.
Do trade references.
Scan credit applications onto the system and update customers details accordingly.
Fax or email invoice, pod, credit note or statement on request.
A Matric Certificate (Grade 12).
Advanced MS Excel & MS Word knowledge.
Own Transport ideally.
Ability to reconcile complex debtors accounts.
Excellent analytical and numerical skills.
Attention to detail.
Critical thinker and problem-solving skills.
Team player.
Good time-management skills.
Excellent communication skills, especially over the telephone with the sales team and customers.
Ability to affectively plan your day and prioritize your duties.
Ultimately, a top-class Debtors Clerk can maximize company profits by efficiently managing its debts.
A DAY IN THE LIFE OF A DEBTORS CLERKLiaise with customers timeously regarding outstanding payments and arrange payment terms.
Follow up and solve all debtors queries timeously to ensure customers are happy.
Complete the monthly aged analysis and liaise with the Financial Director.
Complete debtors reconciliations and follow up on weekly or monthly payments.
Capture and allocate payments.
Request remittance advice, ensuring the payment allocation is done accurately.
Batch input discounts, rebates and advertising to be processed on accounts.
Put the account on credit stop if payment is not received by the 7th of each month and notify the relevant Sales Representative.
Prepare the Final Letter of Demand within 5 days of the grace period, if the payment is still not received.
Remove the account from credit stop once payment has been made.
Email or fax a full general ledger if there is a difference on a customers account.
Request copies of the claim forms from customers.
Send claim document to the relevant Sales Representative to ensure stock is picked up and send back to be credited.
Ensure a credit note has been processed correctly and then allocated accordingly.
Do trade references.
Scan credit applications onto the system and update customers details accordingly.
Fax or email invoice, pod, credit note or statement on request.
Ensure all filing and administration are up to date.
QUALIFICATIONS & KNOWLEDGEA Matric Certificate (Grade 12).
- 15 Years experience in a debtors collection office.
Bookkeeping/Financial tertiary qualifications will be an advantage.
Knowledge of Kerridge (K8) Software preferable.Advanced MS Excel & MS Word knowledge.
Own Transport ideally.
Live near Midrand/Centurion.
SKILLS & EXPERIENCEAbility to reconcile complex debtors accounts.
Excellent analytical and numerical skills.
Attention to detail.
Critical thinker and problem-solving skills.
Team player.
Good time-management skills.
Excellent communication skills, especially over the telephone with the sales team and customers.
Ability to affectively plan your day and prioritize your duties.
Able to work under pressure and extended hours if necessary.
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