[ref. x66281122] Executive Assistant/PA (Finance) - Affinity Health

Key Tasks:

1. Managing the FDs Schedule and Communications

• Maintain and organise the FDs calendar, scheduling appointments, meetings.
• Ensure the FD is well-prepared for meetings by compiling agendas, financial reports, and key documents.
• Act as a gatekeeper, screening calls, emails, and requests to prioritise urgent matters.
• Liaise with internal departments and external stakeholders, ensuring clear and efficient communication.

1. Prioritising Emails, Phone Calls, and Meeting Coordination

• Monitor and respond to emails on behalf of the FD when necessary, ensuring timely follow-ups.
• Handle confidential and time-sensitive correspondence professionally.
• Arrange and coordinate high-level meetings, including board meetings and financial briefings.
• Take minutes during key financial meetings and track action items.

1. Providing Administrative and Accounting Support

• Assist with the preparation of financial reports, budgets, and compliance documents.
• Handle invoice processing, expense tracking, and reconciliation of financial statements.
• Maintain and organise confidential financial records and documentation.
• Support in preparing presentations, reports, and data analysis for strategic decision-making.

1. Supporting Financial Compliance and Reporting

• Ensure all financial documents, contracts, and reports adhere to regulatory requirements.
• Assist in coordinating internal and external audits by gathering necessary financial documentation.
• Collaborate with the finance team to track key financial deadlines and compliance submissions.

1. Liaising with Internal and External Stakeholders

• Serve as the primary point of contact between the FD and executives, board members, and regulatory authorities.
• Coordinate with vendors, legal teams, and external partners for financial agreements and compliance matters.
• Represent the FD professionally in meetings and discussions when required.

Essential Qualifications/Experience:

• Matric
• Bookkeeping Qualification
• Bcomm in Finance/Accounting
• 2 Years working experience in a

PLEASE NOTE: Should you not hear from us within two weeks of applying, please consider your application unsuccessful.