Executive Assistant

• Manage complex calendars, travel logistics, and scheduling for the CEO, CFO, and Other Executives.
• Prepare meeting agendas, take accurate minutes, and track action items to completion.
• Organize internal and external meetings, strategy sessions, and board engagements.
• Handle correspondence, internal communications, and documentation with professionalism and discretion.
• Support general office administration and act as a key contact between executives and staff, clients, and partners.

• Assist in the coordination of executive reporting, performance updates, and management packs.
• Interface with various internal departments (Operations, Compliance, Finance, Training, Commercial) to streamline executive workflows.
• Support planning and execution of company events, workshops, and quarterly reviews.
• Support marketing initiatives.
• Assist in the day-to-day management, coordination and overseeing of the Facilities Management function within the company.

• Manage the compilation and submission of high-quality bid documents, commercial proposals, and tenders in coordination with internal stakeholders.
• Maintain and update a central library of proposal templates, capability statements, company profiles, and statutory documents.
• Track bid/tender opportunities and support the timely completion of submission deliverables.
• Liaise with technical, operations, and finance teams to consolidate inputs for RFPs and client proposals.
• Assist in preparation of presentations and client decks using Microsoft PowerPoint and other platforms.

• Handle sensitive, confidential information with utmost integrity and sound judgment.
• Anticipate executive needs and proactively address administrative and strategic priorities.

Minimum Requirements:

• National Diploma or Degree in Business Administration, Executive Assistance, Communications, or related field.
• Minimum of 5 years' experience as an Executive Assistant supporting C-level executives.
• Strong organizational, communication, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Experience in a fast-paced corporate or consulting environment is advantageous.
• Discretion, maturity, and a high level of emotional intelligence.