Junior Personal Assistant/ Executive Assistant

Key Responsibilities:

• Assist management and organize calendars, schedule meetings, and appointments
• Screen and manage phone calls, emails, and other communications
• Prepare and edit correspondence, reports, presentations, and other documents
• Assist with travel arrangements, including flights, accommodation, and itineraries
• Maintain a filing system (physical and digital) for important documents
• Take minutes during meetings and ensure follow-ups on action items
• Run errands and perform personal tasks as required
• Liaise with internal departments and external contacts
• Support with event planning and coordination
• Maintain confidentiality and handle sensitive information with discretion

Minimum Requirements:

• High school diploma or equivalent; a diploma or certificate in office administration is a plus
• 12 years of experience in an administrative or assistant role (internship or part-time roles also count)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Strong problem-solving skills
• High level of professionalism and attention to detail
• Ability to work independently and as part of a team
• Ability to maintain composure under pressure