Assistant Shipping Controller / Personal Assistant
Sentinel Staffing Services Centurion R 35/month
Key Responsibilities & Accountabilities
Shipping & Export/Import Administration
Shipping & Export/Import Administration
- Receive, review, and process all incoming sales orders.
- Coordinate and arrange international and local shipment logistics, including booking and execution.
- Prepare, process, amend, and issue all export and import documentation, including:
- Commercial invoices
- Packing lists, labels, job cards and shipping tags
- Export and import instructions
- Shipping tags, tags and labels, and data book documentation
- Export amendments and updated export instructions
- Manage incoming shipment paperwork (e.g., HFB, LFD, LFD, etc.), ensuring full document compliance.
- Compile packing lists, shipment tags, labels and client labels.
- Maintain and manage client portals and online customer platforms.
- Manage client portals and customer data, ensuring updates are processed accurately and efficiently.
- Manage job cards, project orders, production status updates, and client data book documentation.
- Manage and update the Product Data Management system (PDM).
- Prepare, update, and format manuals, documents, technical manuals, and customer documentation.
- Prepare, update, format, and compile document sets for technical manuals and customer documentation.
- Monitor production readiness and follow up with the Production Department to confirm job completion timelines.
- Follow up with the Production Department on job readiness and shipment deadlines.
- Liaise with shipping agents, freight forwarders, and external logistics partners to resolve queries.
- Address and resolve shipping and export-related client and agent queries.
- Manage shipping queries, export documentation amendments, and coordinate order completion timelines.
- Maintain and file all export, import, and shipment-related documentation in a compliant and auditable manner.
- Provide full secretarial and administrative support to the Sales Director.
- Manage director calendars, correspondence, meetings, travel coordination and reporting.
- Compile data books, project documentation packs, manuals and business documents.
- Manage customer portals, document controls, and director administrative tasks.
- Support project tracking, internal communication and deadline management.
- Assist in compiling data books, project packs, document controls, manuals, and internal order tracking.
- Provide administrative support for invoices, document packs, sales orders and project documentation.
- Minimum 5 years experience in import/export administration, with proven capability in export documentation, financial processing, shipment coordination, and document control.
- Personal Assistant or secretarial experience supporting senior executives or directors, including calendar, correspondence, and administrative management.
- Practical exposure to supply chain operations and project administration within a fast-paced operational environment.
- Advanced proficiency in Microsoft Excel and Word, including document setup, formatting, and data processing.
- Demonstrated experience liaising with international clients, freight forwarders, and shipping agents.
- Working knowledge of Pastel or Sage accounting software.
- Strong computer literacy, with experience using client portals and internal administrative systems.
- Excellent organisational skills, high attention to detail, and the ability to manage deadlines independently.
- Start Date: A.S.A.P (candidate availability will be a factor in the selection process)
- Employment Equity: EE and Non-EE candidates will be considered
- Gender: All candidates welcome to apply
- Age Range: 30 45 years old (preferred, not exclusionary)
HR GenieCenturion
and accuracy.
• Ability to multitask and work under pressure in a deadline-driven environment.
2. Experience
• 2-3 years' experience as a Personal Assistant, Office Administrator, or similar role.
• Experience...
HR GenieMoreletapark, 11 km from Centurion
Overview
Our client seeks a highly professional, organised, and presentable Junior Personal Assistant to provide direct support to the CEO. This role requires an individual who thrives in a fast-paced environment, is proactive, and can manage...
SA Sales FraternityPretoria, 13 km from Centurion
Position Overview:
We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional...