Payroll administrator

POSITION IMMEDIATELY AVAILABLE

Our client with a National footprint is looking for a candidate that can fulfill the following:

Formal Education:

• Degree in finance, accounting or related field.
• Certificate in payroll (advantageous)

Experience:

• 6-8years experience in payroll administration

Knowledge:

• Labour Legislation impacting on payroll
• Payroll calculations
• SARS requirements including tax directives
• PaySpace would be an advantage
• Proficiency in the following: Excel, Word, and PowerPoint

Duties:

• Philosophy
• To ensure that payroll information is always correct and checked before being processed
• Processes:
• Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
• Communicate payroll deadlines, policies and procedures
• Process adjustments on the Payroll system
• Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
• Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
• Load invoices on SAGEX3 with adequate reconciliations to the payroll system
• Prepare payment requisitions for all salary-related transactions, including directors remuneration and facilitate payment with the respective business units
• Maintain adequate record-keeping and support for transactions recorded on the Payroll system
• Register companies with the relevant authorities (SARS, Workmens Compensation and Department of Labour)
• Prepare, reconcile and submit declarations in respect of EMP201s, EMP501s, UIF declarations and Compensation declaration) and facilitate payment with the respective business units
• Generate and release employee IRP5s and payslips
• Administer the Groups Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
• Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
• Prepare information for the internal and external auditors
• Primary liaisons with the PaySpace consultants in respect of the Payroll system
• Administer the payroll system and other related controls, including access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
• Assist with queries from the respective authorities (SARS, Workmens Compensation and Department of Labour), internal auditors and external auditors
• Assist with all staff related queries on a daily basis
• Monthly maternity leave salary calculations
• People
• Ability to communicate with a variety of individuals on all levels in order to obtain, confirm information and resolve queries
• Work effectively in a team