Personal Assistant

A well-established and reputable pharmaceutical company is seeking a highly organised and professional Personal Assistant to provide executive-level support to the Managing Director and Management Team, on a 6-month contract basis.

This role is suited to a proactive individual who thrives in a fast-paced, regulated environment and can manage multiple priorities with discretion, efficiency, and attention to detail.

Key Responsibilities

• Provide comprehensive administrative support to the Managing Director and Management Team
• Prepare and edit correspondence, reports, presentations, and meeting documentation
• Screen calls, emails, and correspondence, responding where appropriate
• Draft formal communications on behalf of the Managing Director and management
• Maintain strict confidentiality of sensitive business, commercial, and regulatory information

• Proactively manage and coordinate the Managing Directors diary
• Assist the Management Team with scheduling and calendar coordination as needed
• Arrange internal and external meetings in line with business priorities
• Coordinate engagements with regulatory bodies, suppliers, healthcare professionals, and key stakeholders
• Ensure adequate preparation time and reminders for all meetings

• Arrange domestic and international travel (flights, accommodation, transfers, visas where required)
• Prepare detailed travel itineraries
• Manage travel-related expenses and reconciliations
• Coordinate logistics for conferences, regulatory meetings, and industry events

• Maintain organised filing systems (electronic and hard copy)
• Assist with document control and audit preparation
• Support regulatory submissions and ensure documentation readiness
• Liaise with internal departments to support workflow between management and operational teams
• Track and follow up on action items from management meetings

• Arrange and coordinate meetings, including venue bookings and catering
• Prepare agendas and meeting packs
• Record minutes and distribute action items
• Coordinate company events, board engagements, and stakeholder meetings

• Proven experience as a Personal Assistant or Executive Assistant at senior level
• Fluent in English and Afrikaans (spoken and written)
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• High level of professionalism and discretion
• Ability to multitask and prioritise effectively in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience in a pharmaceutical, healthcare, or regulated environment (advantageous)

• 6-month contract with potential for permanent employment
• Salary: Market-related (dependent on experience)

If you do not hear from us within 2 weeks, please consider your application unsuccessful.