Plant Workshop Administrator/ Operations Administrator (Workshop)/ Maintenance Planner Administrator

Plant Workshop Administrator

The successful candidate will bring proven experience in plant operations and a strong eye for financial and operational detail.

• 3–5 years’ experience in plant hire administration, fleet coordination or plant workshop support.
• Proficiency in plant costing, fuel tracking, and payroll data handling.
• Familiarity with internal hire reporting and construction-based operations.
• Competent in Microsoft Excel and administrative systems.

• Collect operator timesheets and calculate allowance payments for payroll processing.
• Liaise with HR and Finance to resolve discrepancies and respond to wage-related queries.
• Log and manage insurance claims for plant and vehicle, ensuring prompt resolution.

• Capture daily plant costs and diesel usage from site logs and operator checklists.
• Maintain up-to-date Excel records for monthly reporting and submit cost data to accounts.
• Support cost-control initiatives by highlighting trends and variances in fuel consumption.

• Monitor and maintain stock levels of workshop materials, documentation books, and PPE.
• Obtain quotes, place orders, and track deliveries to avoid operational delays. • Keep clear inventory records to support audit readiness and procurement accuracy.

• Arrange travel accommodation for plant operators working away from Cape Town, ensuring timely bookings and clear communication with site teams.

• Maintain accurate operator files, including IDs, qualifications, and contracts.
• Track upcoming contract expiries and assist with timely renewals.
• Support onboarding and coordinate performance record-keeping in line with internal procedures.

• Prepare and submit monthly plant hire and fuel usage reports by required deadlines.
• Provide data to the accounts team for invoicing accuracy and internal charge validation.

• Respond to internal queries and maintain efficient filing (both digital and hard copy).
• Priorities daily tasks to support the Workshop Manager and supervisors across the departments.

• Solid understanding of plant hire and fleet operations.
• High attention to detail, particularly in financial and cost-related tasks.
• Skilled in Microsoft Office tools, especially Excel. • Able to manage multiple priorities calmly and methodically.
• Effective communicator and confident team collaborator