QMS Administrator

Purpose of the Role

To lead the design, implementation, and continuous improvement of the organisations operational management systems in full alignment with ISO 9001 requirements. The role is responsible for developing and optimising business processes, conducting internal audits, structuring organisational roles and responsibilities, and ensuring ongoing Quality Management System (QMS) compliance.

This position ensures operational risks are systematically identified and mitigated through the establishment of structured risk control protocols. The incumbent will prepare for and facilitate internal and external audits, oversee corrective action processes related to quality and audit findings, deliver relevant training initiatives, and support operational leadership with performance monitoring and data-driven continuous improvement initiatives.

Key Responsibilities

• Lead the establishment, implementation, and continual improvement of the ISO 9001 Quality Management System.
• Coordinate and manage all preparation activities for internal and external certification audits.
• Oversee the execution of internal and external audits and ensure audit readiness at all times.
• Ensure all policies, procedures, work instructions, and standard operating procedures accurately reflect current operational practices.
• Drive the timely resolution of audit findings and non-conformities through structured corrective and preventive action processes.
• Monitor, document, and report on corrective action progress and effectiveness.
• Promote continuous improvement initiatives aligned to ISO 9001 standards.
• Develop and facilitate QMS-related training, including ISO 9001 awareness programs.
• Liaise with certification bodies regarding compliance and audit scheduling.

• Lead the development, review, and optimisation of operational processes.
• Design and refine organisational structures and job roles to ensure clarity of accountability and alignment with QMS standards.
• Standardise processes to improve efficiency, consistency, and compliance.
• Identify process gaps and implement structured improvement plans.

• Plan, schedule, and coordinate internal audits and management reviews.
• Monitor quality-related issues and drive corrective and preventive actions.
• Identify operational risks and develop effective mitigation strategies.
• Develop and track Key Risk Indicators (KRIs).
• Ensure adherence to risk control frameworks and maintain comprehensive documentation and reporting.

• Support operational leadership in monitoring and optimising daily activities.
• Contribute to the development and enhancement of performance management frameworks.
• Conduct regular organisational performance evaluations.
• Collect, analyse, and interpret operational data to provide meaningful management insights and support decision-making.

• Minimum 3 years experience in QMS management within a medium to large organisation.
• A 3-year Diploma or Bachelors Degree (NQF Level 6 or higher) in Quality Management, Engineering, Business Management, Risk Management, or a related field.
• Proven experience establishing, implementing, auditing, and maintaining Management Systems.
• Ability to read, write, and speak Chinese.
• Experience implementing or auditing ISO 9001, IATF 16949, or similar quality frameworks.
• Strong background in process development, review, and optimisation.
• Experience designing organisational structures and defining job roles.
• Proven experience in operational risk identification and risk control management.
• Experience developing and tracking Key Performance Indicators (KPIs).

• Excellent analytical and organisational skills.
• Strong documentation, reporting, and compliance orientation.
• High attention to detail.
• Structured approach to managing multiple priorities.
• Strong problem-solving and corrective action management capability.
• Self-motivated and results-driven.
• Resilient and able to perform effectively in high-pressure environments.
• Willingness to work extended hours when operationally required.
• Strong sense of accountability and ownership.