Commercial Property Administrator - Cape Town
HR Genie Cape Town R 18,000 - R 20,000/month
PURPOSE OF JOB
To carry out administrative duties and liaise with tenants to ensure a timely and responsive
property
Load existing budget on MDA (if no budget, PA to assist PM to prepare and PA to load)
Provide Property Manager with all reports, plans, budget, etc. for audit
Prepare files for hand-over
Check lease schedules and ensure that information is completed for annual events
e.g. turnover certificates, rental schedules etc.
Obtain turnover certificates from tenants on due dates
Follow up on all outstanding documentation and information required for tenant files
(e.g. FICA docs)
For new tenants ensure all the required approvals are in place (Signage, layout plans, council approvals etc.)
Where required, assist in the preparation of reports for monthly management meetings
Liaison with relevant internal staff regarding tenant queries
Accessing information and generating reports on MDA of tenant accounts
Drafting letters to tenants and service providers where required by Property Manager
General administration duties for all property requirements
To ensure tenant satisfaction through resolving tenant queries and maintaining a
comprehensive and up-to-date database of tenant correspondence
To ensure each building is comprehensively administered and procedures followed
with respect to, but not limited to correspondence, tenant deposits, insurance, etc.)
Grade 12 (Essential)
Property management certificate / diploma (advantageous)
Minimum of 3-5 years administrative experience in the property industry
Good understanding of property administration and leasing
Knowledge of property management systems
Basic financial acumen
Computer literate in Microsoft Office suite
Excellent communication, customer service, and interpersonal skills
Strong time-management and organizational skills
Methodical and detail orientated
Ability to take initiative and work unsupervised
Deadline driven and ability to work under pressure
To carry out administrative duties and liaise with tenants to ensure a timely and responsive
property
administration service.
KEY PERFORMANCE AREASLoad existing budget on MDA (if no budget, PA to assist PM to prepare and PA to load)
Provide Property Manager with all reports, plans, budget, etc. for audit
Prepare files for hand-over
Check lease schedules and ensure that information is completed for annual events
e.g. turnover certificates, rental schedules etc.
Obtain turnover certificates from tenants on due dates
Follow up on all outstanding documentation and information required for tenant files
(e.g. FICA docs)
For new tenants ensure all the required approvals are in place (Signage, layout plans, council approvals etc.)
Where required, assist in the preparation of reports for monthly management meetings
Liaison with relevant internal staff regarding tenant queries
Accessing information and generating reports on MDA of tenant accounts
Drafting letters to tenants and service providers where required by Property Manager
General administration duties for all property requirements
To ensure tenant satisfaction through resolving tenant queries and maintaining a
comprehensive and up-to-date database of tenant correspondence
To ensure each building is comprehensively administered and procedures followed
with respect to, but not limited to correspondence, tenant deposits, insurance, etc.)
Attend site visits and meetings as and when required
QUALIFICATIONS, COMPETENCIES AND SKILLSGrade 12 (Essential)
Property management certificate / diploma (advantageous)
Minimum of 3-5 years administrative experience in the property industry
Good understanding of property administration and leasing
Knowledge of property management systems
Basic financial acumen
Computer literate in Microsoft Office suite
Excellent communication, customer service, and interpersonal skills
Strong time-management and organizational skills
Methodical and detail orientated
Ability to take initiative and work unsupervised
Deadline driven and ability to work under pressure
rivers license (advantageous)
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