Office admin manager
Talent Scout Recruitment Port Elizabeth
Office Manager
Location: Markman, GqeberhaIndustry: Transport and Logistics
A well-established transport company based in Markman is seeking an experienced and highly organised Office Manager to oversee administrative, debtors, and HR-related functions. Candidates residing in Bluewater Bay or Despatch, with own reliable transport and a valid driver’s licence, will be preferred due to location and operational requirements.
Key Responsibilities
Administration- Maintain and update Excel spreadsheets recording daily loads and all related information including customer details, rates, drivers, and vehicle registration numbers
- Liaise daily with Operations to obtain loading information and required documentation
- Receive, scan, and distribute PODs (Proof of delivery) to customers
- Prepare documentation and PODs for invoicing purposes
- Follow up on customer and operational queries
- Issue load confirmations to third-party subcontractors
- Ensure smooth communication and strong working relationships between Operations and Administration
- Generate and process invoices on Pastel
- Arrange delivery or courier of original invoices and PODs where required by customers
- Capture and allocate customer payments
- Prepare and distribute monthly statements
- Follow up on outstanding accounts
- Perform account reconciliations
- Maintain accurate filing systems
- Build and maintain strong professional relationships with customers
- Submit monthly returns to the relevant Bargaining Council
- Process drivers’ leave and sick leave on the Bargaining Council portal
- Ensure completion and submission of all leave and sick leave documentation
- Liaise with labour consultants regarding disciplinary matters and warnings
- Coordinate employment contracts for new hires with labour consultants
- Exposure to wages, salaries, and payslip processing will be advantageous
- Proven experience in office management or senior administration, preferably within a transport or logistics environment
- Strong administrative and organisational skills
- Experience with Pastel and Excel
- Sound understanding of debtors processes
- Basic HR and labour administration knowledge
- Ability to work under pressure and manage multiple priorities
- Reliable transport and valid driver’s licence
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