Office Administrator
Southey Contracting Cape Town
Key Performance Areas & Duties
- - Resilience and Interpersonal Skills: Demonstrate resilience and possess excellent interpersonal skills to effectively collaborate within multidisciplinary
- Project Management: Take on the role of project management and report progress to the management as necessary.
- Multitasking: Manage multiple projects and teams concurrently, even outside standard office hours, to meet project objectives.
- Communication and Presentation: Exhibit strong communication and presentation skills for effective interaction with colleagues, clients, and
- ProgressReporting: Regularly report progress on assigned tasks and projects when requested.
- Quick Learning: Demonstrate the ability to quickly learn and apply new concepts and technologies.
- High-Pressure Environments: Be able to work extended hours under high- pressure environments to meet project deadlines that may change
- Assisting Management: Provide assistance to management as required and follow instructions diligently.
- Manage day-to-day administrative tasks with precision and
- Handle data capturing and processing with strong attention to
- Utilize Pastel/Sage and Excel for financial tasks and
- Coordinate and process visa applications, ensuring compliance with all
- Provide organizational support to the team and assist with offshore-related
- Leadership responsibilities, if applicable, based on
- Assisting the Finance team in tasks related to logging of credit card receipts, vendor documentation and related requests from management
- Taking of minutes for meetings and presenting them in the format required by management and clients
- Managing team logistics including flights and accommodations
- Tracking of service engineers in the field as to provide availability of engineers in the field to assist with team management and project management
- Ensuring all administrative tasks for all service engineers are completed and verified to comply with the company standards
- Being available after hours to complete tasks issued by management which are time sensitive
- Interacting with service engineers respectfully, supportively and enforcing compliance with company standards
- Supplying management with data in the requested format
- Ensuring all service engineers documents and compliance certificates are kept up to date
- Supporting the company with marketing on the required platforms and events
- Excellent written and verbal, professional communication skills
- Self-motivated with the ability to work with or without external deadlines and instructions
- Avery high level of ethics and integrity – always working to professional and corporate guidelines of Dynamic Marine Surveys & Solutions.
- The ability to work well within a team, and grow via coaching and mentoring others
- Sound Always working to “best-practice” guidelines and driving high-quality work output in all things.
- Strong analytical skills (systematic approach, good at problem solving, understanding of complex systems).
- Flexibility (good at multi-tasking, ability to work on various tasks simultaneously).
- Ability to build strong partnerships through trusted
- Arriving timeously for work
- General office management and administrative support to the team
- Filing, document control, and record-keeping
- Scheduling and coordination of team movements
- HR and Administrative Support
- Tracking employee leave, attendance, and timesheets (weekly, monthly, annually)
- Assisting with onboarding and offboarding/demobilization of personnel
- Preparing and compiling data packs for team deployments
- Financial Administration
- Reconciling credit card and petrol card statements with receipts
- Managing petty cash
- Monitoring and reconciling project-related expenses
- Procurement and Asset Management
- Issuing and tracking PPE
- Maintaining an accurate register of company assets
- Handling vendor registrations and submission of required documents
Key RecruitmentCape Town
Job Title: Office Administrator
Location: Cape Town, Killarney Gardens
Job Type: Full-Time
Industry: FMCG –Glass Packaging and closures industry.
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