Accounts payable & procurement clerk

KEY ROLE:

• The incumbent will play a key role in providing the accurate, streamlined and informative assistance to our Finance Department.
• Full function Creditors and cashbook

The responsibilities will include but not limited to:

Accounts payable | Procurement :

• Sourcing: identifying and selecting suppliers, maintain relationships.
• Monitor and maintain production consumables, ensuring correct stock levels to meet demand. Ensure quality and throughput.
• Process orders : monitor/track lead times. Verify / check all purchased supplies received.
• Handle returns and respective refunds and/or credits.
• When sourcing hazardous material/products (bleach, domestos, spirits etc.) ensure the respective MSDS are obtained and maintained for OHS purposes
• OHS : assist with various daily/weekly check list monitoring
• Creditors control (full function) - prepare, process and account reconciliation. General Liaising with Suppliers.  Co-ordinate/facilitate account payment with the company accounting officer.
• New supplier applications to be preauthorised by Management.
• Create/open new supplier accounts on Fincon, ensuring all the necessary verifications are applied.

Logistics, dispatch and receiving :

• Review/check booking requests issued by the Sales/Service department/staff.
• Ensure that the appropriate information/instructions are received from the Sales/Service department/staff.
• Book, monitor and oversee the delivery of products as instructed.
• Ensure the respective parties are updated on the status of their consignment.
• Ensure that the products/materials are transported in the most efficient way, so that it arrives at the right place at the right time.
• Responsible for checking and verifying all items for despatch and the like for all inbound purchases and supplies Warehouse: assist/backup
• must be able to stand in for the Warehouse Administrator, in their absence.
• Inventory control and supervision.
• Stock-take supervision and verification.
• Supervision and confirmation of import stock receiving (count & verification)  Assist with warehouse stock floor planning.
• Monthly and annual stock take supervision and confirmation (branch and head office)
• Sales and purchasing between associated parties/branches
• Any other reasonable instruction as given to you from time to time.

• Must know Microsoft Word, Microsoft Excel and Microsoft Outlook
• Financial / Accounting qualification would be an advantage.
• Solid understanding of financial principles.
• Minimum 2-5 years working experience.
• SARS statutory tax laws and compliance
• Must have good communications skills, and be able to communicate in English  Must be a team player
• Computer literate - good Excel skills and experience working on Accounting packages

• Good command of the English language and able to communicate on all levels
• Well groomed person with good people skills and telephone manner
• Excellent organisational skills, Professional, Business Etiquette, Confidentiality, Administration
• Ability to work under pressure and meet deadlines  Work independently

COMPETENCIES

DESCRIPTION

Organising

The ability to plan, schedule and control the work of others, skill in using resources in an optimal fashion.

Flexibility

The ability to adapt to variable and unpredictable situations.

Achievement Orientation

The compulsion to perform well and improve in order to achieve challenging goals.

Clerical skills

To be competent to organise/plan/systematise/handle administrative matters in general; to assist superiors in producing system reports/information.

Typing skills

To be competent in typing.

Communication

Expressing ideas effectively in individual and group situations (including non-verbal communication), adjusting language or terminology to the characteristics and needs of the audience.

Filing Ability

The competency to handle a filing system in an office/administrative setting.

Initiative

Identification of a problem / opportunity / obstacle and on this basis taking action to address such current or future problems / opportunities / obstacles

Time Management

The competency to organise/plan/manage time and to adequately allocate to and divide time between various tasks/aspects of the work.