Executive Assistant
Our client is seeking a highly capable, detail-oriented Executive Assistant & Project Coordinator to support executive leadership while coordinating strategic projects across the business.
This dual-role position requires a professional who can seamlessly balance executive-level personal assistance with structured project coordination in a dynamic, fast-paced environment.
The successful candidate will play a key role in ensuring alignment between strategic objectives and operational delivery, working closely with senior executives, project managers, and cross-functional stakeholders.
Key Responsibilities
Project Coordination (50%)- Coordinate and track strategic projects across multiple departments.
- Facilitate project meetings, prepare status reports, and monitor milestones and deliverables.
- Support project governance processes, including documentation, action tracking, and stakeholder engagement.
- Assist in the preparation of executive-level presentations, dashboards, and progress updates.
- Support project managers by overseeing administrative tasks, ensuring resource availability, and facilitating effective communication among stakeholders.
- Ensure project outcomes remain aligned with business objectives and strategic priorities.
- Provide high-level administrative and strategic support to the Managing Director and Chief Operating Officer.
- Manage complex executive calendars, communications, and confidential documentation with discretion.
- Coordinate executive meetings, travel arrangements, and stakeholder engagements.
- Act as a liaison between executive leadership and internal/external stakeholders.
- Support preparation for board, EXCO, and executive-level engagements.
- Matric and a Bachelors degree in Business Administration, IT, or a related field.
- Project Management certification will be advantageous.
- Minimum 23 years experience in project coordination.
- Minimum 5 years experience in a Personal or Executive Assistant role supporting senior leadership.
- Working knowledge of project management methodologies, tools, and software.
- Proficiency in Microsoft Office.
- High emotional intelligence with a strong sense of discretion and professionalism.
- Excellent organizational and time management skills, with strong attention to detail.
- Ability to work independently and collaboratively within cross-functional teams.
- Professional demeanour with a proactive, solution-oriented mindset.
- Strong interpersonal skills and confidence in navigating complex stakeholder environments.
- Resilient and adaptable in high-pressure, executive-level settings.
Application
If you are a seasoned Executive Assistant with a strong project coordination background and thrive in a dual-support role, we encourage you to apply.