Admin Clerk: Fixed Assets (6-months fixed term contract)

Here’s a professional job advert for the Admin Clerk role:

Admin Clerk

We are looking for a detail-oriented Admin Clerk to support our asset and inventory management functions. The successful candidate will play a crucial role in maintaining accurate records, assisting with asset verification, and ensuring compliance with financial policies and procedures.

Key Responsibilities:

• Allocate and issue asset barcodes to business managers in a timely manner.
• Assist the Group Assets Controller with daily queries, asset tagging, and updating the ERP system.
• Support asset verification and counts to ensure accuracy in the fixed asset register.
• Work closely with asset stores to ensure compliance with verification processes.
• Process miscellaneous inventory transactions to maintain accurate inventory accounts.
• Assist in opening and closing Ship to locations and updating the Min/Max System.
• Provide guidance on asset and inventory-related matters, helping to develop SOPs and ensure compliance with PFMA, Treasury regulations, GRAP, and IFRS.
• Liaise with relevant teams for stock take preparations and data accuracy.
• Assist in opening and closing asset stores based on business needs.
• Address audit-related risk register items and ensure timely resolution.
• Perform monthly reconciliations for asset and inventory accounts.
• Handle ad-hoc duties in line with company processes and procedures.

Minimum Requirements & Key Competencies:

• Grade 12 (NQF Level 4)
• 3-year Diploma in Finance, Accounting, or Business Administration (desirable)
• Valid driver’s license (Code EB)
• 1–2 years of experience in asset and inventory administration
• Knowledge of reconciliations, fixed assets, and inventory processes
• Understanding of Treasury Regulations, PFMA, GRAP, and related compliance requirements
• Proficiency in Oracle ERP (desirable)
• Strong numerical aptitude and data entry skills
• Proficiency in MS Excel (Oracle experience advantageous)
• Strong planning, organization, and time management skills
• Attention to detail and accuracy in data processing
• Ability to work under pressure and meet deadlines
• Strong communication and interpersonal skills

This is a great opportunity to be part of a structured and compliance-driven environment, contributing to efficient asset and inventory management within the organization.