Executive Assistant / Personal Assistant

We are seeking a highly trusted, resourceful, and proactive Executive Assistant / Personal Assistant to provide comprehensive support to the CEO. This role is ideal for a seasoned professional who operates as a true right-hand partner—anticipating needs, managing complexity, and enabling the CEO to focus on strategic priorities.

This role requires someone who thrives in a fast-paced, high-accountability environment and consistently delivers with precision and professionalism.

Requirements

Job Responsibilities

• Provide end-to-end executive and personal support to the CEO, acting as a trusted gatekeeper and first point of contact.
• Proactively anticipate the CEO’s needs, preferences, and priorities to ensure seamless daily operations.
• Exercise sound judgment in handling sensitive, confidential, and time-critical matters with the utmost discretion.

• Manage a complex and dynamic calendar, including scheduling, prioritising, and resolving conflicts in alignment with strategic priorities.
• Actively protect the CEO’s time by assessing meeting value, preparing briefing notes, and ensuring optimal use of executive availability.
• Coordinate across multiple time zones and stakeholders where required.

• Plan, schedule, and coordinate internal and external meetings, board engagements, lunches, dinners, and corporate events.
• Prepare agendas, briefing packs, presentations, and supporting documentation.
• Attend meetings as required, take accurate minutes, track action items, and follow up to ensure completion.
• Manage hospitality arrangements with attention to detail and a high standard of professionalism.

• Oversee all travel logistics, including itineraries, visas, accommodation, and ground transport.
• Prepare and submit expense reports, correspondence, and documentation accurately and timeously.
• Support the CEO with research, special projects, and the development of high-impact presentations and reports.

• Serve as a key liaison between the CEO and internal/external stakeholders, including Board members, senior executives, clients, and partners.
• Build strong, trusted relationships and communicate on behalf of the CEO with professionalism and emotional intelligence.
• Manage incoming requests, correspondence, and competing demands with diplomacy and assertiveness.

• Keep the CEO informed of key priorities, deadlines, risks, and emerging issues.
• Act as a “barometer” for the organisation—flagging concerns, sensing dynamics, and ensuring the CEO is prepared and aligned.
• Support decision-making by providing context, follow-ups, and insight where appropriate.

• Bachelor’s degree or 3-year tertiary qualification in Office Management or Business Administration, or a related field. Minimum of 5 years’ experience as an Executive Assistant / Personal Assistant, with demonstrated support at C-suite level.
• Proven experience managing complex calendars, high volumes of work, and confidential matters independently.
• Advanced proficiency in Microsoft Office and desktop publishing tools; strong capability in creating polished executive presentations.
• Excellent verbal and written communication skills.
• Exceptional organisational skills with meticulous attention to detail.
• High levels of integrity, discretion, and professionalism.
• Strong decision-making ability and sound judgment regarding priorities and time management.
• Ability to work autonomously, manage ambiguity, and adapt quickly to changing demands.
• Comfortable operating in a high-pressure, fast-paced, and entrepreneurial environment.

Competencies

Leadership Capabilities:

• Participative Leadership
• Planning & Organizing
• Monitoring & Measuring

Cognitive Capabilities:

• Analysis & Attention to detail
• Problem Solving
• Critical thinking

Interpersonal and Personal Effectiveness:

• Assertiveness with Diplomacy
• Emotional Intelligence
• Methodical & Detail-Oriented
• Drive & Action Orientation
• Flexibility & Resilience
• Excellence & Quality Focus