Accounts Payable Clerk (Creditors / Debtors / Imports & Exports)

Accounts Payable Clerk (Creditors / Debtors / Imports & Exports)

Job Summary

Our client in Kempton Park is seeking a detail-oriented and experienced Accounts Payable Clerk to join their finance team.

The successful candidate will be responsible for managing the full creditors function, assisting with debtors administration, and processing import and export documentation and financial transactions. This role requires excellent organisational skills, accuracy, and the ability to work in a fast-paced environment.

Key Responsibilities

• Process supplier invoices accurately and timeously.
• Match purchase orders, delivery notes, and supplier invoices.
• Reconcile supplier statements and resolve discrepancies.
• Prepare payment schedules and load payments for approval.
• Maintain supplier records and ensure compliance with company procedures.
• Handle supplier queries professionally.

• Assist with customer invoicing.
• Allocate customer payments.
• Follow up on outstanding accounts.
• Reconcile customer accounts.
• Assist with month-end debtor reporting.

• Process import and export documentation.
• Verify shipping documents, commercial invoices, packing lists, and customs documentation.
• Liaise with freight forwarders, clearing agents, suppliers, and customers.
• Monitor shipments and ensure timely processing.
• Reconcile import costs, freight charges, and landed costs.
• Ensure compliance with import/export regulations and company procedures.

• Assist with month-end and year-end procedures.
• Process journal entries where required.
• Maintain accurate filing of financial and shipping documentation.
• Assist with audits.
• Prepare reports for management.
• Perform general administrative duties within the finance department.

• Grade 12 (Matric).
• Diploma or Certificate in Accounting, Finance, or Bookkeeping (advantageous).
• 35 years' experience in an Accounts Payable/Creditors role.
• Experience with Debtors administration.
• Previous experience in import and export documentation is essential.
• Strong knowledge of accounting principles.
• Experience working on ERP/accounting systems (Pastel).
• Computer literate with advanced Microsoft Excel skills.
• Excellent numerical accuracy and attention to detail.
• Strong communication and organisational skills.
• Ability to work independently and meet deadlines.

• Knowledge of VAT relating to imports and exports.
• Understanding of customs documentation and shipping procedures.
• Strong reconciliation skills.
• Excellent problem-solving abilities.
• Ability to manage multiple priorities in a busy environment.
• High level of integrity and confidentiality.

• Reliable and dependable.
• Well-organised with excellent attention to detail.
• Team player with a positive attitude.
• Professional and customer-focused.
• Ability to perform well under pressure.

• Market-related salary based on qualifications and experience