Junior Administrator / Receptionist

Minimum Skills and Requirements:

• Completed Matric Certificate
• Previous reception/ administrative experience would be highly advantageous
• A valid drivers' license
• Applicants must be fluent in English and isiXhosa
• Working knowledge of Microsoft Office; Word, Excel and Outlook
• Strong interpersonal skills and ability to communicate with people at all levels
• A proactive approach to tasks, with high level attention to detail
• Ability to work well within a team, as well as independently
• Strong organisational and time-management skills
• Professional, reliable, and service-orientated attitude

Duties and Responsibilities: The successful candidate would be required, but not limited to;

• Professionally answering, managing, and directing incoming calls
• Taking and relaying messages accurately and timeously
• Filing and maintaining staff files, ensuring documentation is up to date for payroll
• Scanning, saving and managing timesheets on the internal drive
• Preparing and maintaining staff leave schedules and submitting information to the relevant department
• Maintaining the AOD (Authorisation of Disbursement) register and monitoring collection progress
• Preparing termination schedules
• Assisting with telephonic payroll and pay-related enquiries
• Providing payroll support, including scanning and related administrative tasks
• General administrative support, including:
• Arranging written drivers tests
• Registering workers to manage overflow
• Assisting with UI19s
• Supporting onboarding of new workers from the in-house waiting area
• Carrying out ad hoc administrative tasks as required